Director of Finance and Administration

The Honors College is an integral part of the University of Oklahoma, providing a supportive and challenging academic program for intellectually motivated undergraduate students. Our small college community seeks to inspire students to a lifetime of broad intellectual curiosity and continuing self-sustained inquiry and personal growth by offering enriching interdisciplinary curriculum and diverse programs.

The Honors College Director of Finance and Administration plays a critical role in the success of the college and its mission. They work closely with the Dean, Associate Dean, and the staff in supporting the cutting-edge endeavors of faculty and students by providing oversight of all financial management, human resources, and payroll operations. As such, they serve as a valued advisor in matters of finance and personnel for a broad range of areas, from student programs to relations with the Foundation, faculty endowments, student scholarships, and more.

Essential Duties:

• Manages all daily financial operations, forecasting needs and collaborating closely with college leadership.
• Performs financial analysis, accounting duties, payroll coordination, budget and report preparation, and related policy development.
• Manages all accounts, reconciles accounts monthly and reviews or creates cost spending certification reports.
• Monitors and ensures money is spent correctly.
• Creates, manages, and maintains budget.
• Coordinates, monitors, and approves all financial transactions and payroll action forms.
• Prepares monthly reports for balanced accounts, verification reports, and management reports.
• Reviews and negotiates college financial contracts.
• Oversees records maintenance for finance and personnel actions.
• Analyzes departmental financial procedures; makes recommendations and develops strategy for change.
• Assists with the development, implementation and interpretation of policies and procedures, ensuring compliance with federal, state, and university policies and regulations.
• Acts as the HR and payroll coordinator.
• Oversees job postings, hiring, and on boarding.
• Works closely with the Dean to anticipate staffing needs, maintain current staff position descriptions, and create new roles as needed.
• Provides support to Dean in establishing MOUs.
• Acts as the college scholarship contact; providing guidance to scholarship and awards committee.
• Provides projections for upcoming scholarship years.
• Coordinates with central Scholarship Office on administering of scholarship payments.
• Collaborates with Associate Dean and faculty program directors on programming budgetary needs, financial actions, and deadlines.
• Acts as college administration and finance liaison, in communication with university central offices and other colleges.
• Stays abreast of current financial and HR policies for university, state, foundation, and college, advising college leadership as needed to maintain compliance.
• Performs various duties as needed to successfully fulfill the function of the position.

Job Requirements

Required Education: Bachelor's degree in Accounting, Finance, Business, Management, or related field. AND: 48 months of office management, financial management, or related experience.

Equivalency Substitution: Will accept 48 months experience in lieu of the Bachelor's degree for a total of 96 months of related experience.

Skills:

• Accounting Skills
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Strong analytical skills
• Detail Oriented for accuracy of data and information
• Highly organized and ability to handle multiple projects and deadlines
• Ability to communicate well and build rapport with faculty and staff
• Ability to produce reports
• Ability to multitask and meet deadlines in a timely manner
• Demonstrates ability to learn, interpret, and articulate complex policies and procedures
• Willingness to work independently, collaboratively, and under supervision

Advertised Physical Requirements: Physical: Sit for long periods of time. Communicate effectively and listen. Ability to engage in repetitive motion. Environmental: Standard office environment. Ability to work effectively with a wide range of constituencies. Requires contact with other colleges and areas of university.

Departmental Preferences: Experience working with students and faculty.

Supervision: None.

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing.