"Director of Financial Services"

Director of Financial Services

Company: Halifax Community College

Job Location:

Category: Business and Financial Services

Type: Full-Time

Under the supervision of the Vice President of Administrative Services/CFO, the Director of Financial Services is responsible for overseeing and maintaining the college’s accounting system, including recording transactions, reporting financial data, and participating in a variety of committees that require significant financial expertise. This position is also responsible for the system of internal controls and compliance with rules and regulations, including participating in the annual audit and other fiscal and compliance reviews. Plans, manages and directs the activities related to financial reporting. The Director of Financial Services provides highly responsible and administrative support to the Vice President of Administrative Services/CFO.

Essential Duties and Responsibilities:

• The following duties are normal for this position. The omission of specific statements of duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.
• Supervise and evaluate business office personnel in the areas of accounts receivable, cashier, accounts payable, payroll, purchasing, and controller. Responsibilities include training employees; planning, assigning, and directing work; appraising performance; rewarding and providing corrective action; and addressing and resolving concerns.
• Prepare financial statements annually to be submitted to the Office of State Controller and Department of Administration, including the ACFR and Single Audit reporting.
• Maintain monthly cash reconciliations and submit required cash requirements to the NC Community College System monthly for cash allotments.
• Reconcile the state, institutional, and county bank statements monthly and ensure outstanding reconciling items are resolved in a timely manner.
• Reconcile all federal and state grants monthly, including financial aid awards.
• Oversee system of internal controls; develop policies and procedures for recording and authorizing transactions; monitor compliance with policies and procedures; and assign duties to maximize efficiency and internal controls.
• Review and approve the voucher register for accurateness before checks are processed.
• Complete the month-end processing (112 report) to NCCCS and submit monthly on a timely basis.
• Compile the financial data to complete the IPEDS reporting annually.
• Review and approve budgeting and general journal entries for entering in the Colleague system.
• Drawdown federal funds from the federal Grants Management System (G5).
• Complete the longevity report for submission to NCCCS annually.
• Maintain business office files according to the NC State Records Retention Schedule.
• Maintain a Standard Operating Procedures Manual for all positions in the business office.
• Plan and implement cross training and professional development of business office employees and coordinate financial related training for college employees.
• Assure customer service from the business office staff is of the highest quality.
• Develop, direct, and oversee the business office work plan, operational procedures, and guidelines.
• Provide oversight to ensure regulatory forms are completed in a timely and accurate manner annually, including W2, 1099, and 1098T forms.
• Act as the liaison to the state auditors, state controller, and various external constituents.
• Provide training and guidance on use of the accounting system to college departments, including Clarity.
• Assist the Vice President of Administrative Services in budgeting as needed.
• Serve as back up of daily bank deposits, as needed.

Professional Development

• Must complete ethics training every two years.
• Must receive required hours of professional development as set forth in the Halifax Community College Personnel Manual.

Committees

• Serve on various College committees, as assigned.

Working Conditions

• Must be able to work in a fast-paced college office environment.
• Must demonstrate interpersonal skills applicable to working with diverse groups of employees, students, and outside constituents.
• Must provide excellent customer service to internal and external customers.
• Additional hours during the week may occur during year-end reporting and fiscal year end close out.

Physical Requirements

• Frequently requires standing, sitting, and walking.
• Occasionally requires lifting (5-10 pounds), repetitious finger and wrist movement, and reaching both high and low.
• Ability to communicate clearly and effectively with colleagues, clients, or customers; to understand and respond to spoken information and instructions; and observe and interpret visual cues such as text, signals, or body language.

Equipment

• Generally, this employee must be able to operate office equipment such as personal computer, fax machine, photocopier, and calculator.

Minimum Education and Training

• Bachelor’s Degree in Accounting or other business-related field from an accredited four-year university and three years of supervisory experience.
• Strong problem solving, analytical and leadership skills required.
• Proficient in the use of Excel and Word to produce accurate, professional documents.
• Ability to work after hours, as needed (due to exempt position).
• An understanding of, and commitment to the role of the College.

Preferred Education and Training

• Master’s Degree in Accounting or other business-related field from an accredited four-year university.
• Certified Public Accountant
• Community College experience
• Colleague experience