Director of Sponsored Programs
JOB SUMMARY
This incumbent is responsible for all facets of the preparation, production and management of grant proposals and directing the university's compliance related to federal and non-federal grants, cooperative agreements, and contracts. The Director is responsible for increasing grants and contracts activity by providing exceptional assistance and guidance to faculty and staff regarding sponsored research activities. The Director assists faculty and administrators with program needs and in the identification of potential funding sources, coordination of the preparation, submission and review of selected grant proposals, and providing internal communication to the academic community regarding grant opportunities. The Director is also responsible for working with accounting staff, departments, granting and government agencies and others to assure compliance with all required guidelines.
MAJOR DUTIES
Grant Administration and Compliance:
- Oversee the development and submission of grant proposals, ensuring compliance with sponsor guidelines and institutional policies.
- Manage the administration of awarded grants and contracts, including budget oversight, reporting, and compliance monitoring.
- Ensures on-time submission, completeness, competitiveness, and compliance of grant applications.
- Ensure adherence to federal, state, and institutional regulations, including Uniform Guidance and sponsor-specific requirements.
- Serves as liaison for all external grant fund and financial audits; works with other business units and external auditors; writes responses to findings and corrective action plans.
- Assists in the negotiation of the indirect cost rate with federal agencies.
- Develop and update policies and procedures related to sponsored programs administration.
- Develops and implements policies and procedures to provide internal controls over award activities and expenditures; monitors and guides researcher activities and expenditures to ensure compliance.
Leadership and Management:
- Provide strategic leadership and direction to the OSP team, fostering a collaborative and high-performing environment.
- Leads ORSSP in providing superior customer service to internal and external stakeholders; understands and mentors the staff in effectively meeting both compliance and customer service requirements of ORSSP.
- Supervises ORSSP staff; develops internal controls for active awards, proposals, and researchers.
- Leads contract development and negotiation for proposed grants and contract partnerships.
- Develops and implements strategic plans to increase unit efficiency and effectiveness.
- Directs the production of the ORSSP newsletter and the Standard Operating Procedures Manual.
- Diversifies the research-funding portfolio; matches funding opportunities with faculty research programs.
- Facilitates the development of the university's out-of-state funding economic impact; advises on ways to develop the research enterprise; develops and reports research revenue and expenditure statistics.
- Coordinates the work of conflict resolution committee; consults with researchers to correct activities deemed noncompliant; provides auditors with proof of corrective actions.
- Monitors research and programs requiring review by the Institutional Review Board, Human Subjects, and the Institutional Animal Care and Use Committee.
Training and Development:
- Oversee training sessions for faculty and staff on grant writing, proposal development, and award management.
- Supervises the delivery of specialized technical assistance workshops to faculty and staff.
Reporting and Stakeholder Engagement:
- Collaborate with faculty, department heads, and external sponsors to identify funding opportunities and support research initiatives.
- Provides administrators with interpretations of federal and non-federal grant-related laws, regulations, policies and procedures to ensure compliance, reduce fraud, and mitigate risk.
- Prepare and present reports on sponsored programs activities and outcomes to senior leadership and auditors.
Policy Development:
- Manages ORSSP budget; analyzes research impact data and writes reports.
- Develops the strategic research fundraising plan; ensures the effective use of information management software.
- Researches and identifies technology transfer, research commercialization, and new revenue opportunities.
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