Director, Sponsored Programs

accountable for the overall implementation, reporting and evaluation of all grants.

Nature of Work (Specific Areas of Accountability)

The Director, Sponsored Programs reports directly to the Vice President for Finance & Facilities and is responsible for administering all aspects of externally funded grants and contracts. This position oversees both pre-award and post-award processes, ensures compliance with federal and state regulations, adheres to and complies with relevant provisions of the WV State Ethics Acts and supports faculty and staff in developing high-quality proposals aligned with institutional priorities. The Director collaborates closely with Finance, Academic Affairs, and other key departments to ensure successful grant management and operational efficiency.

• Manages the flow of award processing for the College and is responsible for assuring compliance with federal, state, sponsor and college guidelines/policies.
• Serve as the College’s primary contact for all sponsored project activities, including proposal development, submission, and post-award management.
• Develops and promotes positive relationships with granting agencies. Servies as a liaison between the College and external sponsoring agencies. Seeks and disseminates research opportunities to appropriate employment for response.
• Provides professional and technical expertise in the administration, planning and execution of awarded projects. Advises faculty and staff and sponsoring agencies on award and post-award issues.
• Assist faculty and staff with proposal preparation, including budgets, narratives, and supporting documents.
• Responds to inquiries about the College’s sponsored award processing and guidelines.
• Develops, prepares and coordinates implementation for new policy, practices and procedures.
• Evaluates award documents, identifies College obligations and problems that may affect project performance. Initiates resolution of issues.
• Analyzes award documents for requirements and ensures awareness of reporting requirements, indirect costs, terms and conditions, restrictions, etc. Communicates such requirement to college employees.
• Communicates with departments to ensure award budget, account lines, personnel, indirect costs, are established. Provides continued oversight needed to implement the award as agreed between the agency and the College.
• Provides training and guidance to employees on issues pertaining to the management of sponsored program activities and requirements.
• Maintains database of awards, program reporting requirements, closed out procedures and ensures award documents are maintained.
• Responsible for managing Office of Sponsored Program budgets and expenditure. Provides information to auditors as requested. Responds to audit findings and executes upon any required changes
• Work collaboratively with the Finance, Human Resources, and Academic Affairs departments to establish budgets, accounts, and purchasing controls for awarded projects.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Skills/Abilities

• Driven to succeed. Ability to work independently, manage multiple priorities, and meet deadlines.
• Ability to develop strong relationship with varied stakeholders.
• Strong knowledge of federal and state grant regulations, particularly Uniform Guidance (2 CFR 200).
• Strong attention to detail demonstrates excellent analytical, organizational, and project management skills.
• Effective communication skills (listening, oral and written presentations)
• Ability to interpret complex regulations and communicate them effectively.
• Proficiency in Microsoft Office Suite and experience with financial systems such as Banner or WV Oasis platform a plus.

Education Requirements:

• Bachelor’s degree in business administration, Public Administration, Finance, or a related field required.
• Master’s degree preferred.

In addition to the knowledge/Education, the following related work experience is typically required for this position. An equivalent combination of education and recent experience may be considered.

Experience Requirements:

• Minimum of three (3) years of experience in grant administration, accounting, or sponsored programs management.
• Experience in higher education or government grants preferred.
• Equivalent combinations of education and relevant experience may be considered.

License or Certification Requirements:

• Certified Research Administrator (CRA) preferred but not required.

Expectations:

Employees are expected to adhere to the Mission, Values and Vision of the College. Each employee’s position has attributes that contribute to the achievement of these goals.

Mission

New River Community and Technical College provide accessible, affordable, quality education and workforce programs to meet the needs of the region it serves.

Values

Shared values guide New River Community and Technical College in fulfilling its mission. These values influence thoughts, guide decisions, mold policies, and determine courses of action. Our employees are expected to support and enact these values in our daily work.

RESPECT

• Recognize and celebrate the unique contributions and perspectives of all individuals.
• Involve a diverse range of voices and perspectives in decision-making.
• Ensure everyone feels they are an integral part of the College.

HONESTY

• Communicate openly and truthfully.
• Take responsibility for one’s actions.
• Provide accurate and transparent reporting of data.
• Make decisions based on ethical principles.

EDUCATION

• Encourage and support a culture of continuous learning.
• Facilitate the sharing of information.
• Offer access to a diverse range of educational resources.
• Encourage curiosity.
• Regularly assess educational programs and supporting services.
• Cultivate a workforce of knowledgeable, competent, and skilled leaders.

COMMUNITY

• Actively engage with the local community
• Partner with local businesses, organizations, and non-profits.
• Meet the educational needs and interests of the local community
• Encourage and facilitate civic engagement among students, staff, faculty, and administration.

VISION

New River Community and Technical College will improve students’ lives and will enrich communities as an increasingly integral part of the educational and economic landscape of southern West Virginia.

Travel may be required to other campuses for training and meeting purposes.

Disclaimer

This description does not state or imply that the duties listed are the only duties to be performed by the position incumbent. Justification for information provided in the job description may be requested. Employees are required to follow job-related instructions and perform other job-related activities assigned by their supervisor.

All requirements are subject to possible modification to provide reasonable accommodation to individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves, students, other employees, or the public.

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