"Dispensary Assistant"

Job Summary

This position is responsible for assisting students, faculty, and residents with supplies and instruments for all patient care activity and/or pre-clinical activity. Responsible and accountable for electronic inventory control of supplies, equipment and dental instruments. Responsible and accountable for charge slips for items students purchase. Responsible for maintaining equipment, including minor repairs of equipment. Responsible for assisting with the collection of dirty instruments and assisting with the processing of these instruments. Responsible for the upkeep and order of storage rooms to ensure proper ordering of supplies needed for clinics and to maintain the integrity of the supply inventory system. Responsible for maintaining supplies for all clinics, dispensaries and clinical labs.

Responsibilities

The duties include, but are not limited to: MAINTAIN INSTRUMENTS: Issue instruments as well as supplemental supplies for all clinical activities. Ensure proper scanning of instruments to students, residents and faculty. Transport carts to clinic. Maintain accurate records of items checked out from dispensary and/or purchased by students. Ensure timely return of items checked out by student. Notify students of instruments not returned. Pick up unused instruments from mailboxes and clinic clean rooms daily. MAINTAIN EQUIPMENT AND SUPPLIES: Maintain equipment and supplies for labs and clinics. Check equipment to ensure it is working properly. Inventory clinic supply rooms and order supplies through Central Supply as needed. Deliver and stock clinic supply room maintaining accurate records of usage. INVENTORY CONTROL: Responsible for new electronic inventory control of supplies, equipment and dental instruments. Sustain inventory level of instruments and supplies stored in dispensary. Unpack, store, label, and distribute items as needed. ORGANIZE AND MAINTAIN ROOMS: Organize and maintain all rooms associated with dispensary and supply rooms within the clinic for accurate inventory count for new electronic inventory system. Count the supplies in the rooms then enter the number into the electronic inventory system. LOSS CONTROL: Ensure all broken items are sent to ICR and recorded as such within the computer system. Conduct scheduled cleaning of walls, floors, counters and equipment to ensure proper cleanliness of area. MAINTAIN SUPPLEMENT INSTRUMENTS: Prepare, distribute, and collect supplemental instruments used for boards. Assist all participants on board with patient care supplies and equipment needs. OTHER DUTIES: Perform all other job-related duties as assigned.

Required Qualifications

High school diploma, or GED, or equivalent from a recognized State or Federal accrediting organization and two years of experience in a customer service setting with a basic understanding of inventory control.

Preferred Qualifications

Graduation from a Dental Assisting Program with two years' experience in dental assisting.

Knowledge, Skills, & Abilities

KNOWLEDGE
Knowledge of the principles of infectious disease transmission; infection prevention and control; dental instruments, supplies, equipment, and procedures. Knowledge of basic computer skills.
SKILLS
Excellent verbal/written communication skills
ABILITIES
Ability to maintain confidentiality. Ability to decide each day's work is a priority to ensure all deadlines are met. Ability to communicate with dental assistants, students, staff and faculty to ensure that all deadlines are met in order to maintain clinic and preclinical supply and instrument needs.

Shift/Salary/Benefits

Pay Band: B3 Salary: Minimum $16.54/hour Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position Recruitment Period: Until Filled Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees. Benefits that may be elected could include health insurance, dental insurance, life insurance, Teacher's Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays. Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program.

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University. If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage. Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle. For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation. All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive patient, student, employee, financial, business, etc. information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Other Information

Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited. Equal Employment Opportunity: Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.