Job Details
Security Sensitive Position?: Yes
Hours of Work: 8:00 AM - 5:00 PM M-F
Posting Number: TSU203736
Official TSU Title: DIVISION BUSINESS ADMINISTRATOR
Grant Title: N/A
Job Description Summary / TWC Summary:
Under general supervision, manages the administrative, financial, and human resources operations of a department.
Essential Duties Summary:
- Administers the daily office operations, including the coordination and supervision of staff members.
- Assists with budget preparation. Monitors the department’s budget and tracks expenditures.
- Prepares reports regarding budget activity and account balances. Maintains budget documentation files and ledgers.
- Assists with preparing periodic Board reports or other reports of a recurring or ad hoc nature.
- Verifies availability of funds for department Personnel Action Forms, supplemental salaries, and related budget transfers.
- Participates in the preparation of staff performance appraisals.
- Prepares and processes vendor invoices and purchase requisitions; reviews purchase requests for compliance with university and state procedures; and funds availability.
- Places orders for supplies and equipment from approved vendors. Obtains price quotes when necessary. May assist with the RFP process.
- Coordinate’s delivery and storage of supplies and equipment, maintains and verifies inventory records.
- Review’s delivery invoices to ensure accuracy of items delivered. Maintains files of purchase orders and invoices.
- Prepares meeting agendas and takes and distributes minutes of staff meetings.
- May assist with website content and maintenance.
- Assists with departmental special projects.
- Performs other job-related duties as assigned.
% FTE: 1.0
Hiring Range: $64,197.37 - $81,851.64
Education: Bachelor’s degree required. Master’s degree preferred.
Required Licensing/Certification: Valid Texas Driver’s License preferred.
Knowledge, Skills, and Abilities:
Knowledge of: Policies, procedures, and practices. Banner and other job-related software systems. Microsoft Office Professional or similar applications.
Skill in: Detail oriented. Effective customer service. Problem-solving and decision-making. Multitasking and time management. Strong analytical. Coordinating work of others. Budget management. Leading projects. Both verbal and written communication.
Ability to: Prepare detailed reports. Work independently. Communicate effectively.
Work Experience: Five (5) to seven (7) years of related experience.
Working/Environmental Conditions:
- Limited standing and/or walking.
- Handling light weight objects.
- Using or carrying equipment.
- Stoop, bend, or lift.
