Division Operations Specialist

Commitment to Mission

This job carries with it the obligation to uphold the Mission of Lone Star College (LSC) in carrying out the duties of the position. A commitment to positive interpersonal behaviors, professional communication, integrity, leadership, stewardship, respect and accountability to LSC students and employees is essential.

Cultural Beliefs

• One LSC
• Student Focused
• Own It
• Foster Belonging
• Cultivate Community
• Choose Learning

Campus Marketing Statement

Lone Star College-Atascocita Center

Lone Star College offers high-quality, low-cost academic transfer and career training education to 80,000+ students each semester. LSC has been named a 2023 Great Colleges to Work For® institution by the Chronicle of Higher Education.

LSC consists of eight colleges, seven centers, eight Workforce Centers of Excellence and Lone Star Corporate College.

The Atascocita Center, a satellite center of LSC-Kingwood. The Center provides a variety of services to students including registration, advising, placement testing, and a diverse assortment of course offerings, tutoring, and library services.

Location address is 15903 West Lake Houston, Houston, TX 77044.

Job Description

PURPOSE AND SCOPE:

The Division Operations Specialist assists with managing general operations of a large instructional support division or department. Responsible for coordination of support functions such as scheduling, maintenance, communications, equipment, workflows, supplies, information processing, and staff support. Responsible for providing academic and/or departmental support by coordinating office activities to achieve optimum utilization of equipment and employee productivity.

ESSENTIAL JOB FUNCTIONS:

1. Build schedules during registration and notify of class cancellations
2. Provides supervision and training to support staff and student workers
3. Coordinates and schedules office duties based upon priorities
4. Provides administrative support to the division, including but not limited to composing correspondence from verbal direction or from knowledge of the organization, remaining active in planning, analysis and revision of department schedules and calendars, arranging meetings, and maintaining department documentation and files
5. May assist with various department/division employee payroll functions
6. Assumes lead in budget building and assists in the budget planning process; Sets up, maintains and monitors budget expenditures
7. Manages office supplies; Includes tracking supply usage, maintaining appropriate levels of supplies, preparing and processing requisitions, verifying receipt and distribution of supplies, and submitting documentation for appropriate payment of requisitions
8. Retrieves, compiles, and disseminates a variety of reports, correspondence, agendas, or management information in support of department/division
9. Some positions may perform a variety of Faculty support functions, including but not limited to input and/or maintenance of faculty qualifications information, program coordination activities, and acting as liaison and facilitator for adjunct faculty communicating with them regarding instructional matters and professional development
10. Responsible for other reasonable, related duties as assigned

KNOWLEDGE, SKILLS AND ABILITIES:

• Strong attention to detail
• Strong working knowledge of Microsoft Office Suite and the ability to learn new software
• Excellent organizational skills and the ability to prioritize well
• Ability to work on multiple projects
• Ability to document expenses
• Ability to maintain confidentiality