Editorial Assistant, Acquisitions

Job Description Summary

Provides comprehensive editorial and administrative support for acquiring editors, who seek out scholarly and semi-popular books for publication by the Press. Reports to the Editor-in-Chief. Also provides comprehensive editorial, production, distribution, business and administrative support for the Division.

Job Responsibilities

• To learn and then implement the following skills related to supporting editors in selecting and vetting new projects: Assisting the editors in seeking peer reviewers; managing the processes of sending manuscript to peer reviewers and overseeing timely completion. Assisting with the creation and distribution of memos to the weekly in-house Editorial Review Committee (ERC). Calendaring and organizing monthly Faculty Editorial Board (FEB) meetings. Assisting with the creation and distribution of memos to the monthly Faculty Editorial Board.
• To learn and then implement the following skills related to acquisitions contracts and acquisitions-related vendors: Creation, circulation, execution, and archiving of book contracts. With the editors, co-managing accurate and timely creation of title metadata for books placed under contract. Associated clerical tasks such as filing, handling honorarium invoices, etc.
• To learn and then implement the following skills related to transmitting manuscripts to Editing, Design, and Production: Assisting editors in tracking deadlines for manuscript submissions. Reviewing transmittal materials (including but not limited to text files, illustration files, manuscript submission forms, permissions documentation, and other necessary materials) to assure their readiness for production work. Liaising with editors and author to assure timely correction/rectification of problems with transmittal materials and metadata. Transmitting files to production and attending transmittal meetings.
• To learn and then implement the following skills related to interns and student help: Recruiting, training, and supervising departmental work-study students and interns.
• To learn and then implement the following skills related to marketing support: Assist marketing staff in creating copy, including endorsements, and other marketing metadata. Occasional travel to support acquisitions and marketing work at scholarly conferences. Other duties and responsibilities as assigned.

Qualifications

• High School degree (or GED equivalent) and one to two years of experience related to publishing, bookselling, or higher education, or equivalent combination of education and experience, are required. Bachelor's degree preferred.
• Excellent written and verbal communication skills.
• Experience in both Macintosh and PC environments with knowledge of Microsoft Word, Microsoft Teams, Zoom, and Microsoft Excel is required.
• Knowledge of Biblio and/or other book title management systems preferred.
• Must be able to communicate clearly, concisely, correctly, and tactfully with authors, editors, and colleagues.
• An understanding of the value of diversity and the importance of inclusion as demonstrated through a commitment to apply and incorporate the differences, complexities, and opportunities that diversity brings to an organization.

Application Requirement

A Cover Letter and Resume/CV are required to be considered for this position. Please upload your Cover Letter where it asks you to upload your Resume/CV; multiple documents are allowed.

Job Location - City, State

Philadelphia, Pennsylvania

Pay Range

$16.83 - $19.75 Hourly Rate