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Editorial Assistant III

Closes:

1,009

Company Description

By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.

Why join the Harvard Faculty of Arts and Sciences?

The Faculty of Arts and Sciences (FAS) is the historic heart of Harvard University. It is the home of Harvard’s undergraduate program (Harvard College, founded in 1636) as well as all of Harvard’s Ph.D. programs (the Harvard Kenneth C. Griffin Graduate School of Arts and Sciences, founded in 1872), Harvard Athletics and the Division of Continuing Education. The 40 academic departments and 30+ centers of the FAS support a community unparalleled in its academic excellence across the broadest range of liberal arts and sciences disciplines. Together, the FAS seeks to foster an environment of ambition, curiosity and shared commitment to knowledge and truth that elicits excellence from all members of our community and prepares the next generation of leaders through a transformative educational experience.

Job Description

Job Summary: The Editorial Assistant III supports two publication programs of the Project on Cold War Studies at the Davis Center for Russian and Eurasian Studies. The Journal on Cold War Studies, a quarterly peer-reviewed publication, and the Cold War Book Series. The journal and book series are designed to encourage historical reassessments as well as the use of archival evidence to test social science theories. The Journal of Cold War Studies features peer-reviewed articles based on archival research in all parts of the world that figured prominently in the Cold War. More than 400 manuscripts are submitted to the JCWS each year for possible publication with only 8% accepted for publication. Volumes in the book series, which also draw on newly available archival materials, are chosen in a rigorous, two-stage review process, similar to the process used for all articles in the journal. This position reports to the Director of the Project on Cold War Studies.

Job-Specific Responsibilities:

Coordinates Peer-Review Process for Journal on Cold War Studies under broad direction from the editor.

  • Handles all correspondence with authors, manuscript reviewers, and others who contact the JCWS, including publishers. book reviewers, and (if necessary) book authors.
  • Provides daily updates to editor on manuscript reviews, the status of manuscripts, and the scheduling of publication.
  • Prepares accepted article manuscripts for editing in accordance with the journal’s guidelines for footnotes, dates, spellings, etc.
  • Coordinates book review section. Formats and standardizes book reviews for editing.
  • Works with authors and MIT Press representatives to resolve any potential glitches in texts.

Coordinates peer-review process for Cold War Studies Book Series.

  • Handles all correspondence with authors and reviewers of book manuscripts.
  • Prepares accepted book manuscripts for editing in accordance with the book series guidelines for footnotes, dates, and spellings.
  • Works with representatives of Rowman & Littlefield to resolve any glitches in the preparation of manuscripts for editing and publication.

Administrative Support

  • Oversees the tasks of student research assistants in conjunction with program director. Assigns any specific tasks to students as required by outstanding problems with manuscripts
  • Helps the editor with basic maintenance on the Cold War Studies website.

Working Conditions: There is a hands-on requirement to process incoming and outgoing manuscripts, books, and professional journals. As such, this position handles light weight packages and requires an on-campus presence. This is a 21 hour per week position.

Physical Requirements: Handles incoming and outgoing mail: manuscripts, books, and professional journals.

Qualifications

Basic Qualifications:

Three years of related experience.

Additional Qualifications and Skills:

Bachelor’s degree preferred. Excellent written and verbal communications skills, including the ability to draft letters on an ad-hoc basis and, when necessary, to deal with authors over the phone. Mastery of Microsoft Office, Adobe Acrobat, and other standard software is essential. An advanced degree and knowledge of one or more foreign languages are preferred but are not required.

Additional Information

  • Appointment End Date: this is a term position with an end date of 7/31/28
  • Standard Hours/Schedule: 21 hours per week
  • Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position
  • Pre-Employment Screening: Identity
  • Other Information: All formal offers will be made by FAS Human Resources

Work Format Details

This position has been determined by school or unit leaders that all duties and responsibilities must be performed at a Harvard or Harvard-designated location. Certain visa types may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Salary Grade and Ranges

This position is salary grade level 053. Please visit Harvard's Salary Ranges to view the corresponding salary range and related information.

Benefits

Harvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to:

  • Generous paid time off including parental leave
  • Medical, dental, and vision health insurance coverage starting on day one
  • Retirement plans with university contributions
  • Wellbeing and mental health resources
  • Support for families and caregivers
  • Professional development opportunities including tuition assistance and reimbursement
  • Commuter benefits, discounts and campus perks

Learn more about these and additional benefits on our Benefits & Wellbeing Page.

Job details

Title
Editorial Assistant III
Employer
Harvard University
Location
Cambridge
Published
Sep 9, 2026
Closes:
Nov 8, 2026
Job type
Part time, Staff / Administration
Field
Publications and Editing

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Frequently Asked Questions

📝What does the Editorial Assistant III at Harvard University do?

The Editorial Assistant III supports the Project on Cold War Studies at the Davis Center for Russian and Eurasian Studies. The role coordinates the peer-review process for the Journal on Cold War Studies and the Cold War Studies Book Series, manages author and reviewer correspondence, prepares accepted manuscripts for editing, formats book reviews, and oversees student research assistants. This is a part-time, on-campus academic administration and editing role at Harvard University.

🎓What qualifications do I need for this Harvard Editorial Assistant III job?

The basic qualification is three years of related experience. A bachelor’s degree is preferred, and mastery of Microsoft Office and Adobe Acrobat is essential. Strong written and verbal communication skills are required, including drafting letters and phone contact with authors. An advanced degree and foreign language skills are preferred but not required. Use a free academic resume template to tailor your application.

🛂Does Harvard provide visa sponsorship for the Editorial Assistant III position?

No visa sponsorship is available for this Editorial Assistant III position. Candidates must meet Harvard work location sponsorship requirements prior to employment. International applicants should review Ivy League hiring policies before applying.

🏢Is this Harvard Editorial Assistant III role remote or on-campus?

The role requires an on-campus presence at Harvard in Cambridge, MA. It is a 21-hour-per-week, term position ending July 31, 2028. Duties include processing incoming and outgoing manuscripts, books, and journals, which requires handling lightweight packages. Explore more higher education administration jobs if you prefer on-campus part-time work.

🔎What is the Journal on Cold War Studies?

The Journal on Cold War Studies is a quarterly peer-reviewed publication featuring archival research on the Cold War, with more than 400 manuscripts submitted annually and only 8% accepted. The Cold War Studies Book Series uses a rigorous two-stage review process. This position supports both publication programs. Browse academic research and publishing roles for similar opportunities.

📨How do I apply for the Editorial Assistant III position at Harvard?

Apply through the Harvard University job portal with a tailored resume and cover letter. All formal offers are made by FAS Human Resources. Highlight your peer-review coordination, editorial standards, and administrative support experience. Use a free cover letter template to strengthen your application.

About the employer

Harvard University Jobs

Harvard University

4.0 Star Employer Ranking

Harvard University offers a diverse range of job and work opportunities across various categories, reflecting its status as a leading academic and research institution. These opportunities cater to different skill sets, academic backgrounds, and career stages. Harvard University Academic Positions - click here . Harvard University Staff Jobs - click here . The main types of jobs and work opportunities at Harvard: 1. Faculty and Academic Positions Tenure-Track Faculty : These roles include assistant, associate, and full professors across Harvard’s schools (e.g., Faculty of Arts and Sciences, Harvard Medical School, Harvard Business School). Faculty engage in teaching, research, and service. Qualifications typically include a Ph.D. or equivalent terminal degree, a strong research portfolio, and teaching experience. Openings vary by department and school, with competitive hiring processes. Non-Tenure-Track Faculty : Includes lecturers, preceptors, and visiting professors. These roles focus primarily on teaching or short-term research projects and may require a Ph.D. or significant expertise in the field. Research Appointments : Postdoctoral fellowships, research associates, and scientists work on cutting-edge research in fields like medicine, engineering, humanities, and social sciences. These positions often require advanced degrees and are funded through grants or specific research programs. 2. Administrative and Professional Staff Administrative Roles : These include positions in academic administration (e.g., deans’ offices, registrar, admissions), student services, and program management. Examples include academic program coordinators, admissions officers, and financial aid advisors. These roles often require a bachelor’s or master’s degree and relevant experience. Professional Staff : Harvard employs professionals in areas like human resources, finance, communications, development (fundraising), and alumni relations. Examples include HR specialists, financial analysts, and marketing managers. These positions typically require specialized skills or certifications. Executive and Leadership Roles : Senior positions like directors, department heads, or executive administrators oversee operations in specific units or schools. These roles demand extensive experience and leadership skills. 3. Research and Laboratory Staff Research Support Staff : Includes lab managers, research technicians, and data analysts who support faculty and postdoctoral researchers in labs across disciplines like biology, chemistry, physics, and medicine. These roles often require technical skills, such as proficiency in lab equipment or data analysis software. Clinical Research Roles : At Harvard Medical School and affiliated hospitals, clinical research coordinators and specialists support medical and health-related studies. These positions may require certifications like Good Clinical Practice (GCP) training. 4. Technical and IT Staff Information Technology : Harvard employs IT professionals for roles like systems administrators, software developers, cybersecurity analysts, and data scientists to support its technological infrastructure. These positions require expertise in areas like cloud computing, AI, or network management. Library and Information Services : Harvard’s extensive library system hires librarians, archivists, and digital resource specialists. These roles often require a master’s degree in library science or related fields. 5. Support and Operations Staff Facilities and Operations : Includes roles in maintenance, custodial services, groundskeeping, and security. These positions ensure the smooth operation of Harvard’s campus and may not require advanced degrees but often need specific training or certifications. Dining and Hospitality : Harvard’s dining services employ chefs, food service workers, and catering staff to support campus dining halls and events. Administrative Support : Roles like executive assistants, office managers, and receptionists provide critical support to departments and faculty. 6. Student and Temporary Opportunities Student Employment : Harvard offers on-campus jobs for students, including work-study positions in libraries, dining halls, labs, and administrative offices. These roles are typically part-time and designed to accommodate academic schedules. Temporary and Seasonal Work : Temporary roles, such as event staff or short-term project assistants, are available for non-students as well. These are often listed through Harvard’s temporary staffing services. 7. Medical and Healthcare Roles Clinical and Healthcare Staff : Through Harvard Medical School and affiliated hospitals (e.g., Massachusetts General Hospital, Brigham and Women’s Hospital), opportunities exist for physicians, nurses, medical technicians, and other healthcare professionals. These roles require medical licenses or certifications. Public Health Professionals : The Harvard T.H. Chan School of Public Health employs researchers, policy analysts, and program managers focused on global health initiatives. 8. Creative and Media Roles Arts and Culture : Harvard’s museums (e.g., Harvard Art Museums) and cultural institutions hire curators, educators, and exhibition staff. The American Repertory Theater employs artists, stage managers, and production staff. Communications and Media : Roles in writing, graphic design, social media, and public relations support Harvard’s outreach and branding efforts. Key Characteristics of Harvard Jobs Diversity of Roles : Harvard’s workforce spans academic, administrative, technical, and operational functions, with opportunities for both entry-level and highly specialized professionals. Competitive Benefits : Harvard offers comprehensive benefits, including health insurance, retirement plans, tuition assistance, and professional development. Faculty and staff also gain access to Harvard’s libraries, museums, and cultural events. Global Impact : Many roles, especially in research and public health, contribute to global advancements in knowledge and policy. Location : Most positions are based in Cambridge or Boston, Massachusetts, with some remote or hybrid options, particularly for administrative and IT roles. How to Find Opportunities Harvard Careers Portal : The primary resource for job listings is Harvard’s Human Resources website (hr.harvard.edu/jobs), which lists openings for faculty, staff, and temporary roles. School-Specific Listings : Each Harvard school (e.g., Harvard College, Harvard Law School) may post specialized positions on their websites. Networking and Referrals : Many academic and research roles are filled through professional networks or direct outreach to departments. X Platform : Searching for “Harvard University jobs” on X can reveal real-time discussions, job postings, or employee experiences, though these should be verified through official channels. Additional Notes Qualifications : Requirements vary widely. Faculty roles typically need advanced degrees, while support roles may prioritize experience or specific skills. Work Environment : Harvard emphasizes diversity, inclusion, and collaboration, with opportunities for professional growth and community engagement. Application Process : Most positions require an online application through Harvard’s careers portal, including a resume, cover letter, and sometimes additional materials like teaching statements or research portfolios.

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