Electronic Resources Specialist

Us Since 1906, the University of West Georgia (UWG) has been home to those who seek a transformative college experience. UWG is a leading residential, doctoral comprehensive university that offers a broad undergraduate and graduate curriculum based on a liberal arts foundation. Nestled among the pines on a picturesque 645 acres is the University of West Georgia- a hidden gem approximately 40 miles west of Atlanta. Serving approximately 16,000+ students, and offering more than 100 programs, UWG is committed to advancing innovative academic programs and a student-centered business model. Perennially ranked by U.S. News & World Report, the Princeton Review, and Colleges of Distinction as a top national university, West Georgia offers 86 fields of study, including business, computing, nursing, education, STEM, communication and digital media, social sciences, and the fine and performing arts. UWG generates a regional economic impact of more than $650 million annually and provides a safe, quality, and affordable university experience that connects students to post-graduate career and leadership opportunities. UWG has been recognized by the Carnegie Foundation for its institutional commitment to community engagement through teaching, research and creative activities, and public service. West Georgia is one of only 119 U.S. colleges and universities to receive the elective classification in 2020 and is among only 359 institutions nationally. Dedicated to creating a first-choice university for students, alumni, employees, and communities, UWG seeks employees who will advance and support the University's mission of fulfilling the talent needs of western Georgia and the Atlanta metropolitan area, while contributing to the social, cultural, and economic development of the region and state. The University of West Georgia offers a comprehensive total rewards package designed to support faculty and staff across multiple dimensions; health, wellness, financial security, and professional growth. Employees working at least 30 hours per week gain access to a range of health plans, including medical, dental, and vision, wellness programs, and robust retirement options through Georgia Teachers Retirement System (TRS), Optional Retirement Program, and voluntary 403(b) and 457(b) plans. Employees are granted 13 paid holidays and paid time off accruals and are eligible to participate in the University System of Georgia's Tuition Assistance Program. Fringe benefits include a variety of resources focused on employee physical, mental, financial, and social well-being through Acentra Employee Assistance Program in addition to personal financial advising with Captrust. UWG also offers exclusive discounts and special offers on entertainment, travel, and other products and services through the Perks at Work program, free access to the university recreation facility, discounted campus dining options, and more! Living in Carrollton, "The City of Dreams," offers the advantages of city life with a small-town vibe. This progressive community with Southern flair offers plenty of shopping, restaurants, nightlife opportunities, and cultural events. Named a City of Excellence in Georgia and listed as one of the 50 Best Small Southern Towns, Carrollton is the cultural, educational, health care, and commercial center for the west Georgia region. At the heart of Carrollton is its historic downtown and Adamson Square lined with shops, galleries, and restaurants. Each season offers unique local events and opportunities for year-round recreation. Outdoor activities abound through award-winning spaces, including an 18-mile paved walking and biking Greenbelt trail that encircles the city and passes through the UWG campus. The city embraces the University's students, faculty, and staff, and welcomes the diversity UWG brings to the community. Invested in education with highly rated city and county K-12 systems, both city and county public school graduation rates are 90% and above and rank among the top in the nation by U.S. News & World Report. Location Our campus is located at 1601 Maple Street, Carrollton, GA 30118. Faculty and staff members are expected to be physically present on campus as needed to support the in-person educational experience and on-campus vitality at the University of West Georgia. Depending upon teaching assignments and student demand, this could include the Carrollton or Newnan campuses. Job Summary The Electronic Resources Specialist is a mission-critical position that ensures access to electronic resources that are foundational to the teaching, learning, and research at UWG. Overall, this staff position supports the acquisition, management, and assessment of electronic resources. Responsibilities include coordinating procurement and licensing activities, activating and maintaining electronic resources in library systems and discovery tools, resolving access issues, compiling and analyzing usage statistics, and ensuring compliance with university, USG, and state procurement requirements. Responsibilities 1. Requisition Process Vendor and Contract Management a) Conduct research on available electronic resource content as directed and identify relevant subscriptions through consortia body, USG GALILEO. Analyze product costs, licensing terms, and content to support procurement decisions and ensure compliance with USG, DOAS, State of Georgia procurement requirements, and applicable federal regulations. Obtain quotes from vendors and secure contracts from selected vendors. Provide informed recommendations to guide Collection Management Committee decisions. Participate in contract management, coordinating with UWG units including the Office of Legal Affairs, Procurement, Purchasing and Logistics Services, Information Technology Services, and library administration. b) Keep current on UWG Contract Management Workflow through trainings and forums; follow Office of Legal Affairs and Purchasing workflows Financial and Invoice Processing. Receive and process invoices for payment, coordinating with campus partners, the library's budget administrative manager, and the dean to ensure prompt payment within thirty days. Regularly check the encumbrance report and other requisition tracking tools. Maintain clear, prompt communication with the library's budget administrative manager to ensure data accuracy and timely completion of requisition tasks Communication and Recordkeeping. Communicate with vendors in a positive and prompt manner. Utilize the acquisitions team email address for all requisitions-related and vendor communications. File contracts, invoices, and other key requisition documents into a shared filing system in a timely manner, following UWG and USG records retention policies. 2. E-Resource Usage Statistics Compile, analyze, and report electronic resource usage statistics and cost-per-use metrics on a monthly basis and upon request. Maintain spreadsheet of fiscal year usage statistics fore-resources to include current and historical usage data, cost per use data. Regularly report eresource usage, to help monitor and guide selection of optimal scholarly resources, to the Director of CMADS and to the Collection Management Committee. Communicate and explain data origin and parameters, including COUNTER compliance. 3. E-Resource Management in Library Service Platform and Discovery Tools Coordinate with vendors, GALILEO, Information Technology Services, and library staff to diagnose and resolve electronic resource access issues. Ensure accurate and timely description, and link/s to, subscribed e-resource content in the library's service platform. Maintain e-resources A-Z list. Participate in USG and state level electronic resource management forums. Resolve on and off campus access issues, reporting issues through ticketing systems in a timely manner. 4. Other Duties Participate in library and institutional committees, working groups, projects, and service initiatives directly related to the position's operational responsibilities. Stay current with developments in electronic resource management; apply relevant improvements to local services. Perform other duties as assigned. Required Qualifications Educational Requirements Bachelors Degree Required Experience Exceptionally detail oriented. Proficient with database management. Excellent time management and communication skills. Ability to work independently and collaboratively. Effective problem solving, analytical, and organizational skills. Preferred Qualifications Preferred Educational Qualifications Masters Degree Preferred Experience 2-3 years of professional experience in electronic resource management or equivalent coursework and experience (volunteer, internship, work) in library technical services. Experience with library service platforms, including ALMA. Experience working with vendors. Proposed Salary $61,500 annually. Paid on a monthly basis. Knowledge, Skills, & Abilities ABILITIES Effective problem solving, analytical, and organizational skills. Physical Requirements: Lifting up to 15lbs Office Environment - Work normally performed in a typical interior work environment. KNOWLEDGE Exceptionally detail oriented. Proficient with database management. SKILLS Excellent time management and communication skills. Ability to work independently and collaboratively. USG Core Values The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct . Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653 . Conditions of Employment Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with the University of West Georgia as determined by the University of West Georgia in its sole discretion; confirmation of the credentials and employment history reflected in your application materials, reference checks; and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test. Offers are made expressly subject to the applicable federal and state laws, to the statutes, rules and regulations of this institution and to the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request. Equal Employment Opportunity Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia (USG). The Board of Regents prohibits discrimination on the basis of an individual's age, color, disability, genetic information, national origin, race, religion, sex, or veteran status ("protected status"). No individual shall be excluded from the participation in, denied the benefits of, or otherwise subjected to unlawful discrimination, harassment, or retaliation under, any USG program or activity because of the individual's protected status; nor shall any individual be given preferential treatment because of the individual's protected status, except that preferential treatment may be given on the basis of veteran status when appropriate under federal or state law. Other Information The mission of the University of West Georgia is to enable students, faculty, and staff to realize their full potential through academic engagement, supportive services, professional development, and a caring, student-centered community. The institutional mission and daily operation of the University of West Georgia are guided by our values that support our vision to be the best place to work, learn, and succeed: ACHIEVEMENT, CARING, COLLABORATION, INCLUSIVENESS, INNOVATION, INTEGRITY, SUSTAINABILITY, and WISDOM.