"English Department Assistant"

Job Summary

This position will be supervised by the Department Specialist. The English Department Assistant provides administrative assistance to the 100-department faculty, the Department Specialist, Department Coordinator and the Department Chair in the execution of duties necessary to the operation of all their academic programs. Assist the Department Specialist in a department office of approximately 21 tenured/tenure-track faculty, 4 FERP, 76 lecturers, and 9 teaching assistants; supports and serves as one of the three resources for information regarding Department policy and practice for faculty, students, and staff providing assistance inputting information reproducing forms and reports, assisting graduate advisors distributing mail, email, serves as webmaster, tracks and orders supplies, with ftes of 1,110.65 with five BAs (690), four minors (31), a certificate in Professional Writing (13) and an MFA and an MA (115).

Key Responsibilities

• Receives visitors, telephone calls and emails, as the primary of three individuals that serves as first point-of-contact for the English Department. Provides information as appropriate directs inquires. Maintains appearance of offices and all posted materials.
• Assists Dept. Specialist and Coordinator by inputting and reproducing instructional materials, correspondence, minutes, reports and forms. Tracks the disposition of correspondence and forms for expenditures, hiring, and student information. Provides support to faculty in the Department.
• Assists two Master's program advisors. Create and maintain graduate student files - electronically.
• Serves as department mail clerk, webmaster, and photocopier supplies.

Knowledge Skills and Abilities

Ability to establish and maintain good working relationships with a variety of people--faculty, staff, students, and vendors. Working knowledge of office methods, procedures, and practices relating to an academic environment. Ability to perform and concentrate in noisy environment that involves independent judgment, accuracy, and speed. Working knowledge of Windows, Word, Drupal, Adobe Acrobat Pro, email, spreadsheet, databases, Ad Astra, and CMS for PC. Develop and deliver essential information through written and oral interactions.

Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student, and assist in achieving the university's commitment to a 'vision of excellence.'

Education and Experience

Equivalent to three years of administrative support experience required. Bachelor's degree preferred.

Physical Summary

Sedentary work - Involves mainly sitting. Walking and standing are minimal. Lifting is limited to lightweight objects. (10 pounds or less).

Department

English

Classification

Administrative Support Assistant II

Compensation

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources. CSU Classification Salary Range: The CSU Classification Salary Range for this position is $3,680 - $5,417 per month.

Benefits

Excellent benefits through CalPERS (health, vision, dental), tuition fee waiver, generous vacation and sick leave, and 14 paid holidays each year.

Time Base

1.0 time-base, 40 hours per week.

Duration of Appointment

This is a temporary position for one year with no permanent status granted. Temporary assignments may expire prior to the ending date.

Application Procedures

Click Apply Now to complete the CSULB Online Employment Application. PLEASE FILL OUT THE APPLICATION COMPLETELY. It is important that all sections of the on-line application are filled out completely and accurately. Please include all relevant education and experience. Your application will be used to determine whether you meet the minimum qualifications for this position.

Additional Information

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSULB will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas). California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees.

Equal Employment Statement

Consistent with California law and federal civil rights laws, CSULB provides equal opportunity in employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, national origin, or other protected status. CSULB complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California's Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU's Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.

Accommodations

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact StaffHR-Accommodations@csulb.edu.

Out of State Employment Policy

California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Application Closes

13 August 2025