"Enrolments Administrator"

Job Description:

• Are you interested in a permanent, part-time customer-focused position?
• Can you effectively manage high‑volume, interdependent administrative tasks?
• Have you got excellent computing skills and experience with databases, spreadsheets and invoicing?

Kōrero mō te tūranga - About the role

Te Herenga Waka - Victoria University of Wellington is currently recruiting an Enrolments Administrator to join the University Kids team on a permanent, part-time basis of 22.5 hours per week.

Key responsibilities:

• Manage electronic and paper‑based enrolment records, waiting lists, and all changes to permanent or casual enrolments.
• Act as the primary user of Discover (or any other ECE administration software) for enrolments, attendance and staff information.
• Monitor service occupancy levels and alert the manager to issues requiring urgent attention.
• Allocate places, respond to enquiries, coordinate visits and start dates, and maintain documentation in line with Ministry of Education (MOE) requirements.
• Ensure accuracy, timeliness and compliance of all enrolment data and administrative processes.

Ō pūmanawa - About you

You will be a motivated, customer-focused individual who can take the initiative, provide excellent administration and policy compliance.

Key requirements:

• Strong computing skills, including experience with databases, spreadsheets and invoicing.
• Experience managing high‑volume, interdependent administrative tasks.
• Excellent interpersonal and communication skills, including the ability to navigate challenging conversations with professionalism and empathy.
• Ability to work independently, manage time effectively and maintain up‑to‑date, compliant records.
• Initiative, sound judgement and a positive, respectful approach to teamwork.

Role Description:

Click here to see further information, including salary details.

If this link is not available, click 'apply' to view this on the University career's page.

Close date for vacancy: 26 March 2026.

Contact details for vacancy: If you have any questions regarding this role, please get in touch with Emily Lowe, Administrator, Campus Operations (emily.lowe@vuw.ac.nz).

How to apply:

Please ensure you are applying for this role directly on our careers page and not via email. Candidates must submit supporting documents along with their resume, such as a cover letter.

We can only consider applicants who are citizens or residents of New Zealand or Australia or on a current working visa. Applications will be reviewed as they are received, and we may progress with suitable applicants prior to the application closing date. Applications from recruitment agencies are not accepted.