POSITION SUMMARY

This position is responsible for management, design, configuration, integration, security, and optimization of systems such as Workday (Finance, HR, Student), CRM platforms (Salesforce), academic scheduling tools (Coursedog) and other purchased and custom-built software solutions. The Administrator collaborates with functional and technical stakeholders to ensure systems support institutional goals, regulatory requirements, and operational excellence. This role manages and implements complex projects, promotes good data practices, and partners with cross-department teams to maintain consistent and effective enterprise system changes.

ESSENTIAL FUNCTIONS

• Serve as a primary point of administration for assigned enterprise applications, working in coordination with the Enterprise Applications Manager on configuration, architecture planning, and long-term system direction.
• Support and maintain comprehensive documentation of system configurations, integrations, and administrative procedures.
• Leverage technical expertise to lead major system implementations, module deployments, and cross-functional process improvement initiatives including design, coordinating project timelines, stakeholder communication, testing, training and deployment of system enhancements, upgrades, and new functionality.
• Lead and coordinate response efforts during major system disruptions, coordinating cross-team technical resolution activities and ensure Leadership remains informed of impacts, risks and recovery progress.
• Collaborate with functional departments to define data needs and ensure consistent data definitions and usage.
• Collaborate with partners on architect and maintenance of complex integrations including APIs, middleware, and automation tools to ensure seamless data flow across enterprise systems.
• Mentor functional partners on system best practices, data literacy, and process optimization.
• Ensure enterprise systems meet security, privacy, and compliance requirements, as established by the IIT leadership, the IIT security team, and the College.
• Identify vulnerabilities and implement mitigation strategies in partnership with IT security.
• Lead the evaluation, recommendation, and implementation of Workday and other enterprise application features and releases to determine business value, technical fit, and operational impact.
• Drive identification of risks, impacts, opportunities, and innovations to optimize the organization's investment in Workday and other enterprise applications.
• Administer the organization's Workday tenants and their system-level configurations, including but not limited to production, sandbox, sandbox preview, and Customer Central.
• Manage, evaluate, and implement user security requests.