"EPN Budget and Compliance Analyst"

Job Details

Employment Opportunity Detail

EPN Budget and Compliance Analyst

The Evansville Promise Neighborhood (EPN) is a collaborative initiative between the University of Evansville, Evansville Vanderburgh School Corporation, E-REP, The Dream Center, Ivy Tech Community College and more, to provide cradle to career wrap around services for the children and families in the EPN. The EPN consists of twelve census tracts and six schools. EPN partners will deliver evidence-based services as part of a comprehensive cradle to career service pipeline. The EPN Budget and Compliance Analyst will provide oversight of college grants from award to close-out, to include federal, state, local, and private awards that support EPN programs and activities. This position ensures that grant awards are used in accordance with government, program and University regulations and requirements. Key duties include: Budget management and compliance, completing federal draw down calculations, monitoring sub-recipients’ compliance, assisting sub-recipients with budget management, preparing for internal quarterly reports, and assisting with semi-annual federal reporting and auditing. Will also manage relationship with 3rd party accounting firm handling invoice review.

Employees in this position are expected to utilize a high level of organizational, communication and critical thinking skills in addition to independent judgment in making decisions within the realm of their responsibilities. This position reports to the EPN Director, with a dotted line to the Executive Vice President of Fiscal Affairs. This person will also work closely with UE's Controller, and consult with the EVSC Grant Manager, Program Directors, administrators, and support staff in all areas of interpretation, performance, and fiscal responsibility as they relate to grants, as well as liaison to the grant or/agency officer as warranted.

Minimum Education:

• Bachelor's Degree required in accounting, finance, or business administration, along with experience in fiscal management.

Minimum Experience/Training:

• 3-5 years of relevant experience, including the ability to take reports from multiple partners and compile them into one useful data set.
• Demonstrated ability to simultaneously manage multiple projects and develop budgets while adhering to required internal and external policies and procedures. Experience in working collaboratively with various groups including senior administrators, staff, faculty, federal and state officials, and community stakeholders.
• An equivalent combination of experience and education may be considered.

Essential Functions:

• Work with UE's Fiscal Affairs office to understand and guide compliance with internal procedures.
• External facing role requiring ability to develop relationships with EPN partners.
• Conducts post-award services until grant close-out while maintaining a thorough understanding of a wide variety of grants, agencies, and government guidance documents in compliance with federal, state and funding agency guidelines.
• Provides pertinent information to program staff and administrators on regulations, policies, and processes of both the grantor and the University. Sets up a comprehensive implementation plan for awarded grants to ensure implementation of promised activities and to meet program outcomes.
• Analyzes and maintains comprehensive information and guidance manual for program director of each new grant award and facilitate a grant kick-off meeting. Schedules, plans, facilitates, and attends grant program and administrative meetings. Participates in informative/directive webinars and conference calls.
• Collaborates and assists Program Directors, Administrators, and other staff throughout the grant to ensure legal and ethical grant implementation as well as ongoing grant related program, financial and administrative functions.
• Coordinates and assists program staff to ensure the timeliness, content, and professional quality of hard copy, electronic and/or online grant reporting.
• Assists in monitoring the timely expenditure of funds and address discrepancies and concerns with grant program director and administrator.
• Evaluates and performs necessary budget tracking and procurement inquiries in database operating system. Establishes spread sheets for the purposes of organizing data and for budget tracking. Maintains budget and performance tracking tools for use by grant Program Directors and staff.
• Support grant accounting, reporting, and general accounting administration for other current grants and new grant opportunities, with approval from the EPN Director as time permits.
• Budget management and compliance.
• Completing federal draw down calculations.
• Review of invoices and purchasing card charges for accuracy and compliance with allowable cost principles.
• Monitoring sub-recipient compliance.
• Assisting sub-recipients with budget management.
• Preparing for internal quarterly reports.
• Assisting with semi-annual federal reporting and auditing.

Knowledge, Skills, and Abilities:

• Ability to clearly articulate the mission of the EPN
• Strong interpersonal, verbal and writing skills
• Knowledge of grant management policies and procedures, including budget, personnel management, allowable cost principles for federal grants, and reporting as well as applicable local, state, and federal regulations
• Ability to manage multiple on-going projects at one time
• Ability to prepare forms and reports using standardized formats
• In-depth functional knowledge and expertise in area of specialization and general knowledge of related areas in the University
• Ability to perform complex administrative analysis with only general supervision
• Strong diagnostic, analytical and problem-solving skills
• Ability to work with a high degree of accuracy and attention to detail
• Excellent coordination and communication skills used to support the decision-making of individuals and groups at all levels in the University
• Ability to plan and manage own workflow, priorities, and results accomplishment
• Requires the ability to present and disseminate data to various levels
• Excellent proficiency with Microsoft Excel for managing, organizing, and reporting on large data sets.
• Requires advanced knowledge of all Microsoft Office products, specialized computerized systems, and operating environments
• Ability to interact and effectively communicate with employees and students