Esports Operations Coordinator and Assistant Coach - School of Sport Sciences

Description

The School of Sport Sciences in the College of Applied Human Sciences at West Virginia University is currently accepting applications for an Esports Operations Coordinator and Assistant Coach.

About the Opportunity

The Esports Operations Coordinator and Assistant Coach serves a dual role within the WVU Esports ecosystem, supporting both the operational infrastructure and the competitive success of the varsity program. This position leads the logistical planning and execution of varsity team operations, facility management, event coordination, and summer programming. In addition, this role supports outreach and recruitment initiatives through the execution of tournaments, camps, and community-facing events, assists in supervision of operational student staff, and contributes to the coaching and development of WVU varsity esports teams.

We strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits, including:

• 37.5-hour work week
• 13 paid holidays (staff holiday calendar)
• 24 annual leave (vacation) days per year or more based on years of service (employee leave)
• 18 sick days per year (for when you're ill, for when you need time to care for sick family, for your own, or your family's, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof)
• WVU offers a range of health insurance and other benefits
• 401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information? Check out retirement health insurance benefits, retirement income, and FAQ's.
• Wellness programs

What You'll Do

Operations, Facility Management & Event Execution

• Lead logistical planning and coordination of varsity team schedules, competitions, travel, and semester event calendars in collaboration with the Director of Esports
• Oversee daily operations of the esports facility, including equipment management, software/game updates, inventory tracking, preventative maintenance, and policy enforcement
• Coordinate with institutional IT and campus partners to ensure optimal performance of hardware, software, and broadcast systems
• Supervise and mentor operational student staff, including graduate assistants and content/event interns, ensuring quality control and professional development
• Plan and execute in-person and virtual events, including tournaments, campus engagement activities, livestreams, broadcasts, and community programming
• Support implementation of youth programs such as summer camps, scholastic leagues, championship events, and school break programming
• Assist with outreach initiatives including high school leagues, LAN events, campus tours, and recruitment events as needed
• Provide operational oversight and advising support to the collegiate gaming club and affiliated club sport teams

Varsity Esports Coaching & Competitive Operations Support

• Assist the Director of Esports/Head Coach in coaching varsity esports teams across designated competitive titles (e.g., Call of Duty, League of Legends, Rocket League, Valorant)
• Support practice planning, competitive preparation, performance analysis, and opponent scouting
• Conduct individual and team evaluations to support athlete development, goal setting, and retention
• Maintain roster operations and assist in recruitment of prospective student-athletes
• Attend and support all practices, competitions, and tournaments as required
• Collaborate on elite and developmental summer camp programming
• Contribute to promotional efforts and work with communications staff to enhance program visibility and competitive branding

Other Duties as Assigned

Qualifications

• Bachelor's degree in Esports, Sport Management, Business, Recreation Management, Communication, or related field.
• A minimum of one (1) year of relevant experience in esports operations, event management, facility management, coaching, or related areas.
• Demonstrated experience managing logistics, facilities, or event operations
• Strong understanding of at least one competitive esports title (e.g., Rocket League, League of Legends, Call of Duty, Valorant)
• Any equivalent combination of related education and/or experience will be considered.
• All qualifications must be met by the time of employment.

Knowledge, Skills, and Abilities

• Strong organizational, logistical, and project management skills
• Excellent oral and written communication skills
• Ability to manage complex operational systems and meet multiple deadlines
• Commitment to customer service and team-oriented leadership
• Ability to supervise, mentor, and develop student staff
• Strong problem-solving skills and ability to diagnose technical or operational challenges
• Ability to work collaboratively within an academic and competitive gaming environment
• Adaptability and capacity to learn new technologies, platforms, and competitive systems
• Professionalism and ability to represent WVU Esports at institutional, regional, and national levels

Preferred Qualifications

• Master's degree
• Experience coaching esports at the high school or collegiate level
• Experience managing gaming facilities or competitive event operations
• Experience supervising and mentoring student staff
• Experience planning tournaments, livestreams, or broadcast production

Requirements

• Valid US Driver's License

About WVU

West Virginia University is a place of purpose and community. We take pride in our profound impact on the state of West Virginia and are committed to the personal and professional growth of our employees.

From the groundbreaking R1 research at our flagship campus in Morgantown to the career-oriented programs at WVU Potomac State in Keyser, and the technology-intensive programs at WVU Tech in Beckley, the contributions of WVU employees resonate across the state, touching lives and shaping futures.

At WVU, you will discover a supportive community that champions work-life balance and fosters a collaborative atmosphere. Our core values - service, curiosity, respect, accountability and appreciation - unite us as Mountaineers.

Join us at West Virginia University, where your work will make a lasting impact. To learn more about WVU, visit wvu.edu.

West Virginia University is an Equal Opportunity Employer. We invite all qualified applicants regardless of race, color, religion, sex, national origin, age, disability, genetic information, or Veteran status.

Job Posting: May 4, 2026

Posting Classification: Non-Classified

Exemption Status: Exempt

Benefits Eligible: Yes

Schedule: Full-time