The Opportunity
We have a fantastic opportunity for an Estates Administrator to join our team. This is an excellent opportunity to develop existing skills or gain new skills within our Estates Admin function.
As an Administrator you will learn various administrative skills whilst working in a busy office environment.
There are many aspects to the role, including health and safety, administration, customer service and problem solving.
You’ll be joining a great Estates team, and we’re seeking an enthusiastic, high performing individual who’ll add another dimension and perspective.
The Role
The Estates Administrator will provide administrative and operational support across the Estates function, contributing to the smooth running of services within Health & Safety, Maintenance, procurement, and general office operations. The postholder will develop core skills and experience while supporting day-to-day tasks and longer-term Estates activities. These will include the following:
- Carry out routine office duties including word processing, excel spreadsheet, photocopying, filing, archiving, and document management.
- Support procurement tasks and assist with budget-related administration.
- Open, sort, and distribute both internal and external mail.
- Assist with car park bookings, external booking enquiries, and internal surveys.
- Provide administrative support across all Estates services, including Maintenance and Health & Safety.
- Carry out data inputting, answer telephones, and respond to routine queries.
- Prepare agendas and take minutes for Estates meetings and Health & Safety meetings.
- Produce letters, reports, and other documentation as required.
- Support the Health & Safety team by receiving and recording incidents and near misses and obtaining information from a specialist H&S software system.
- Assist with inspections, servicing of equipment, and supporting policy and procedure delivery.
- Help maintain accurate records and ensure documentation is filed and updated appropriately.
As an Estates Administrator, you should:
- Hold GCSE grade A*- C / 9 – 4 in English and Maths or equivalent, as a minimum
You should also be able to demonstrate:
- Excellent communication skills
- High levels of accuracy
- A commitment to providing a quality service
Benefits include:
- Generous Annual Leave (30 days + bank holidays + 5 College closure days)
- Good Pension Scheme