"Evening/Weekend Circulation Assistant"

Job Details

Department Statement

Colgate University is a special place to work and offers many unique opportunities, including the ability to work with and among world class faculty and staff at a highly selective residential liberal arts institution. This position provides an opportunity to become familiar with the variety of regular positions that are available at the University, as well as the ability to add employment at a distinct University to your resume.

Successful candidates for this position will earn sick leave, paid time off, free parking, and a University ‘Gate Card that provides access to fitness facilities, athletic and cultural events, as well as a discount on many items at the University Bookstore.

This type of appointment is not approved to work more than 999 hours per year for all positions combined. Should incumbents work more than a total of 999 hours in a year the appointment may not continue beyond one year of service.

Accountabilities

The Evening/Weekend Circulation Assistant is responsible for providing library services related to circulation, collections, and facilities access. When the Evening Supervisor is unavailable, the Evening/Weekend Circulation Assistant oversees all library services in these areas. This role requires a thorough understanding of policies, as well as a commitment to providing excellent service that balances fairness with flexibility and empathy.

Key Responsibilities:

• Provide circulation services at the service desk and enforce library policies related to building and collections use, with an emphasis on circulation.
• Monitor the building’s use and function across all floors of the Case-Geyer Building, resolving issues and consulting with the Evening Supervisor as needed.
• Explain library policies and procedures to users, and refer security or building concerns to the Evening Supervisor when appropriate.
• Respond to building and emergency situations, following library and university emergency response protocols. Refer issues to the Evening Supervisor, Facilities, Campus Safety, or other relevant departments.
• Oversee building closing procedures and manage entrance control, ensuring security systems (e.g., door locks, elevator access) are properly handled.
• Supervise and train student workers assigned to the Circulation Desk.
• Assist library users by answering directional questions and resolving equipment issues (e.g., photocopiers, microform readers, self-checkout stations).
• Ensure the efficient return and shelving of materials, and oversee the LASR (Library Automated Storage and Retrieval) system, including operating LASR machinery and adhering to safety protocols.
• Manage room reservations and ensure compliance with library space policies, including consulting EMS software for room status and access.
• Create and edit patron records, verify applications, and collect fees as necessary.
• Utilize various software applications, including MS Office, Google Docs, EMS, Sierra, and others as required.
• Participate in training workshops to learn new systems and improve skills.
• Perform other job related duties as assigned.

Professional Experience/ Qualifications

• Experience with Windows-based software and the ability to learn new, specialized software applications.
• Excellent interpersonal and communication skills, with the ability to work effectively within a culturally diverse community and workforce.
• Ability to work independently with minimal supervision.
• Physical ability to stand for extended periods, as well as bend, reach, and lift up to 40 pounds.
• Availability to work nights, weekends, and holidays as needed.
• Previous experience working in a fast-paced environment with the public is preferred.

Preferred Qualifications

• Library experience preferred.
• Supervisory experience preferred.
• Public service experience preferred.

Education

Associates degree required, or a combination of education and experience from which comparable skills are acquired.

Job Open Date

08/01/2025

Job Close Date

Open Until Filled

Yes

Special Instructions Summary

EEO Statement

The University recognizes that equal employment opportunity can only be achieved through demonstrated leadership. It is the Policy of the University to recruit, employ, retain, promote, and train employees on the basis of merit, ability, and valid job qualifications without regard to any characteristics protected by applicable local, state or federal laws.

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