"Event and Project Coordinator"

Job Description

Champlain College is seeking an Events and Project Coordinator to bring academic programming to life and support the Provost's office in fostering a vibrant intellectual community. In this role, you'll orchestrate a variety of campus events by managing the logistics, timelines, and countless details that transform ideas into memorable experiences. Beyond event execution, you'll coordinate cross-functional projects that directly advance our academic mission, serving as a key connector between departments, faculty, and leadership.

This role is perfect if you have coordination experience and are eager to expand your skills in a dynamic academic setting.

Bring your organizational talents, creative problem-solving abilities, and passion for bringing ideas to life. Whether you're coordinating logistics, managing timelines, or ensuring every detail is perfect, you'll see the direct impact of your work on our academic community.

Key Responsibilities

Event Planning & Execution

• Plan and host signature academic events including Game Show, Admitted Student Weekends, Game Studio events, open houses, and senior shows.
• Execute full event lifecycle in collaboration with faculty, subject matter experts and other institutional partners including the Office of the President; Advancement; Admissions, Marketing and Enrollment.
• Oversee multi-faceted event logistics including marketing, industry outreach, catering, ticketing, signage, and show run documentation.

Project Coordination & Management

• Coordinate student scholarships for conference attendance including assistance with fundraising activities.
• Create content and coordinate with Marketing for social media and event promotion.
• Assist with completing and submitting external surveys such as Princeton Review.

Academic Support

• Process and reconcile purchases and contracts for events and projects.
• Maintain budgets and prepare associated analysis and reports in collaboration with Academic Affairs, finance and other college departments.

Requirements

• Education: Bachelor's degree or equivalent combination of experience and education
• Experience: 1-3 years of event coordination in corporate, education or other professional setting
• Strong project management and organizational skills with exceptional attention to detail
• Excellent written and verbal communication abilities
• Proven ability to work effectively with diverse stakeholders across the college
• Exceptional skill in managing competing priorities and determining appropriate resource allocation
• Basic knowledge of Adobe Illustrator, Photoshop, In-Design or Canva for creation of marketing & promotional needs preferred
• Proficiency with Microsoft Office Suite and Google Suite; experience with project management and event planning software a plus

Working Arrangements

• Full-time, in-person position based at our main campus in Burlington, VT
• Standard business hours (Monday-Friday, 8:30am-5:00pm) with occasional evening or weekend hours for special events
• Comfortable office environment with extensive computer use
• Requires occasional travel between campus buildings for meetings and events

Compensation & Benefits

• Annual Salary: $47,000 - $57,000
• Comprehensive Benefits Package:
  • Health Coverage: Medical, dental, and vision insurance with HSA and FSA options
  • Paid Time off: 16 holidays, 4 weeks of vacation, 2 weeks sick time and 2 days of personal leave
  • Retirement: 403(b) plan with 3% employer matching contribution
  • Education: Tuition benefits for employees and family members
  • Wellness: Gym discount and Wellness programs with up to $300 annual incentives
  • Welfare: Short-term and long-term disability coverage, plus life insurance
  • Other Perks: Employee Assistance Program (EAP) with counseling services, access to employee discounts and local/national benefit programs

Application Instructions

To apply, please follow the link below and submit the following application materials:

• Resume/CV
• Cover Letter addressing the desired qualifications and how your experiences contribute to the academic excellence and inclusive community at Champlain College.

The College seeks candidates who can enhance its mission through their work, life experiences, service, teaching, or research. Please include specific examples of how you would contribute to these efforts in your Cover Letter.

To streamline our hiring process and ensure fairness for all candidates, we manage all recruitment communications through our online application system. Please do not call regarding your application status. We'll reach out directly if we'd like to schedule an interview.

The successful completion of a criminal background check is required as a condition of employment.