Event Coordinator

No Subject to Credit Check No Internal Title Event Coordinator Department Presidential Events and University Ceremonies Position Type PCLS - Slotted Classified Full or Part Time Full-Time Basis 12 mo. Hours per week 37.5 hours per week Normal Work Schedule Mon. -Thur.: 8 a.m. to 5 p.m. and Fri.: 8 a.m. to 12:30 p.m. Job Details Event Coordinator Presidential Events and University Ceremonies provides strategic leadership in event design, logistics, management, and protocol services for a complex portfolio of high-level events on behalf of the Office of the President. The department is committed to creating memorable experiences that enhance the University’s reputation, strengthen relationships with key stakeholders, and uphold the highest standards of excellence. The Office of Presidential Events and University Ceremonies seeks an event coordinator to help plan and execute some of the University’s most significant and visible events. This position serves as a key event operations and project management partner, contributing to the work towards presidential events, Commencement activities, University ceremonies, select donor and alumni engagement events, and other special programs that advance the University’s mission. Join us in creating the events and ceremonies that define the University’s most meaningful moments. The Event Coordinator supports the planning, coordination, and execution of presidential events, commencement activities, university ceremonies, donor and alumni engagement events, and other special programs that advance the mission and strategic priorities of the University and the Office of the President. Reporting directly to the director of Presidential Events and University Ceremonies and working closely with the associate director, this position coordinates projects involving multiple departments, vendors, and stakeholders; facilitates communication and planning efforts; and helps ensure the successful delivery of complex, high-profile University events. The position is responsible for maintaining project momentum, monitoring timelines and deadlines, coordinating operational details, and supporting event execution in accordance with University standards and protocol. How to Apply: Interested candidates may apply online at https://jobs.coastal.edu/postings/122622 . Applicants must submit a cover letter, resume and list of three (3) professional references. Review of applications will begin immediately and continue until position is filled. Required: A bachelor’s degree with at least three (3) years of professional experience in event planning, project management, administrative coordination, conference services, or a related field. Experience coordinating multiple projects with competing deadlines and priorities. Experience providing administrative, logistical, or operational support for events, programs, or organizational initiatives. Experience using Microsoft Office Suite and other business technology applications. Preferred : At least four (4) years of professional experience coordinating events, ceremonies, conferences, or special events, in a higher education, corporate, nonprofit, government, or executive-level environment. Experience supporting high-profile events involving senior leaders, donors, alumni, community partners, or external stakeholders. Experience with event registration systems, guest management processes, and event communication platforms. Experience tracking budgets, reconciling expenses, and maintaining financial records related to events or programs. Duties include, but are not limited to: Develop and maintain project plans, timelines, task lists, event calendars, and other planning tools for presidential events and university ceremonies. Monitor deadlines, assignments, approvals, and key milestones to ensure projects remain on schedule and event objectives are achieved. Coordinate with campus departments, vendors, and external stakeholders to support successful event planning and execution. Maintain event records, planning documents, contact databases, schedules, and financial tracking documentation. Assist with invitation processes, guest management, seating plans, signage, venue reservations, vendor coordination, contracts, and onsite event operations. Coordinate event logistics with facilities, public safety, transportation, catering, production, and other campus partners to ensure seamless event experiences. Prepare and maintain event day materials and communications, including event briefs, run-of-show documents, scripts, diagrams, vendor instructions, and other operational resources. Maintain and update departmental and event websites to provide accurate and timely event information. Providing responsive, professional service to University leadership, faculty, staff, students, alumni, donors, and guests. Anticipate challenges, identify solutions, and contribute to exceptional event experiences that reflect positively on the University and the Office of the President. Program Coordinator I (AH35/61122724/ FTE -S01200P), full-time position with benefits. SC State Pay Grade: GEN08 . Salary range: $46,206.00 (midpoint) – $62,322.00 (midpoint). Normal work hours are Monday through Thursday, 8:00 a.m. – 5:00 p.m., and Friday 8:00 a.m. – 12:30 p.m. Must be flexible to meet the special scheduling needs of the university. Occasional evening, weekend, and irregular work hours during peak event periods, as well as limited travel, are required. Coastal Carolina University is a public comprehensive liberal arts institution located in Conway, South Carolina, just nine miles from the Atlantic coastal resort city of Myrtle Beach. Coastal Carolina University enrolls over 12,000 students from 48 states and 53 nations. The University is accredited by the Southern Association of Colleges and Schools Commission on Colleges to award the baccalaureate and master’s degrees of national and/or regional significance in the arts and sciences, business, humanities, education, and health and human services, a specialist degree in instructional technology, and PhD degrees in marine science: coastal and marine systems science and education sciences. The University provides equal employment opportunity without regard to race, color, religion, sex, sexual orientation, gender identity, citizenship status, national origin, or because an employee or applicant for employment is an individual with a disability or a disabled veteran, an Armed Forces service medal veteran, a recently separated veteran, or an active-duty wartime or campaign badge veteran, or other “protected veteran,” as defined by law. Coastal Carolina University is an EO/AA employer. Required Qualifications A bachelor’s degree with at least three (3) years of professional experience in event planning, project management, administrative coordination, conference services, or a related field. Experience coordinating multiple projects with competing deadlines and priorities. Experience providing administrative, logistical, or operational support for events, programs, or organizational initiatives. Experience using Microsoft Office Suite and other business technology applications. Preferred Qualifications At least four (4) years of professional experience coordinating events, ceremonies, conferences, or special events, in a higher education, corporate, nonprofit, government, or executive-level environment. Experience supporting high-profile events involving senior leaders, donors, alumni, community partners, or external stakeholders. Experience with event registration systems, guest management processes, and event communication platforms. Experience tracking budgets, reconciling expenses, and maintaining financial records related to events or programs. Knowledge, Skills & Abilities Knowledge of university ceremonial protocol, event etiquette, and best practices associated with executive-level events. Ability to work flexible hours on occasion, including evenings and weekends, as needed to support presidential events, university ceremonies, and special events. Knowledge of event planning, event operations, project coordination, and customer service principles. Knowledge of website content management systems and digital communication platforms. Ability to organize and coordinate multiple projects with competing deadlines and priorities. Ability to communicate effectively, both verbally and in writing, with diverse internal and external audiences. Proficiency with Microsoft Office Suite and other technologies used to support event planning and project management. Ability to exercise sound judgement, discretion, confidentiality, and professionalism when handling sensitive information. Ability to adapt to changing priorities and respond effectively to unforeseen challenges. Ability to establish and maintain effective working relationships with individuals at all levels of the organization. Strong attention to detail and commitment to accuracy. Posting Detail Information Posting Number FTE-S01200P Number of Vacancies 1 Desired Start Date 10/26/2026 Position End Date (if temporary) Job Open Date 09/22/2026 Job Close Date Open Until Filled Yes Special Instructions to Applicants Quicklink for Posting https://jobs.coastal.edu/postings/122622 Job Duties Supplemental Questions Required fields are indicated with an asterisk (*). * What is your highest level of education completed? High School Diploma or GED Associate's Degree Bachelor's Degree Master's Degree Doctoral * Do you have at least three (3) years of professional experience in event planning, project management, administrative coordination, conference services, or a related field? Yes No Applicant Documents Required Documents Cover Letter / Letter of Application Resume Reference List Optional Documents Other Document 1 Other Document 2