"Event Coordinator - Morgridge Hall"

Job Summary

Come join our team as an Event Coordinator for the newly constructed Morgridge Hall. Strategically located in the heart of the UW campus, this state-of-the-art facility unites students, faculty, and researchers under one roof, fostering an environment where the intersection of technology and humanity drives solutions to society’s most pressing challenges. This position plays a key role in supporting that mission by coordinating events that enrich campus life and foster community engagement. Working with a diverse array of client groups, this position oversees the planning, logistics, and execution of key venue details. In this position you will work with customers to create event timelines, determine event needs (including food and beverage, room configuration, and AV and equipment rentals), and liaise with other teams internally and across campus to coordinate seamless events. All achieved while ensuring high-quality service and operational excellence.

Key Job Responsibilities

• Monitors and processes event related transactions and event data and records
• Greets customers/guests, assists with registration, answers questions, and refers complex issues to appropriate entities
• Communicates with customers to determine event details and requirements, evaluates requests, recommends service plans and pricing, and provides status updates
• Assists with planning and the creation of promotional materials and resources for events
• Schedules logistics and secures resources for all aspects of events including space, vendors, and staff; and coordinates details and resolves operational issues

Department

WI Union, UW Conferences & Events

Compensation

The starting salary is $23.50/hour - but is negotiable based on experience and qualifications.

This position offers a comprehensive benefits package, including generous paid time off, competitively priced health/dental/vision/life insurance, tax-advantaged savings accounts, and participation in the nationally recognized Wisconsin Retirement System (WRS)pension fund. For a summary of benefits, please see https://www.wisconsin.edu/ohrwd/benefits/download/univstaff.pdf.

Required Qualifications

• A minimum of one year of professional experience in event coordination and/or event management. Please describe the average number and size of events.
• Experience working directly with customers and providing customer service in-person, via telephone, and/or via email.

Preferred Qualifications

• Familiarity with event management software platforms (e.g. EMS, Mazevo, 25Live).
• Strong organizational skills and ability to manage multiple events and priorities simultaneously.
• Excellent interpersonal communication skills, with a customer service mindset.
• Demonstrated ability to work collaboratively with a wide array of customers and stakeholders.

Education

Bachelor's Degree Preferred Minimum

How to Apply

Applicants should attach a letter of qualifications and resume detailing their training and experience relating to the required and preferred qualifications referenced above. The application reviewers will be relying on written application materials to determine which qualified applicants will advance in the recruitment process.

Contact Information

Kathleen Keller, kathleen.keller@wisc.edu, 608-262-9323