Job Details

Event Manager

The individual in this position reports to, and will work in coordination with, the Executive Director of Special Events. Specifically, the individual will strategically develop, structure, and implement special University functions and events from pre- through post-planning. Developing and managing event budgets is required. The position requires the individual to coordinate and oversee the work of subordinates involved in event planning, such as food services, security, entertainment, etc. The individual must serve as a liaison between the Office of Special Events, University Administration, and other departments to establish an efficient channel of communications during all stages of event implementation. The performance of this position impacts relationships between UGA, event attendees, and donors of the University.

Special Instructions to Applicants

This position is structured as a permanent position within the Division of Development & Alumni Relations. We are unable to sponsor a work visa for this position.

Additional Schedule Information

8:00am-5:00pm; Willing and able to work evenings and weekends, as necessary.

Minimum Qualifications

Bachelor’s degree in a related field or equivalent and 2 years of professional experience

Preferred Qualifications

• Bachelor’s degree in relevant field and 5 plus years of related experience in event coordination
• Exhibits behavior that supports the mission, vision, and values of the University of Georgia

Knowledge, Skills, Abilities and/or Competencies

• Excellent written and verbal communication skills
• Planning and organizational skills
• Ability to manage multiple tasks simultaneously, adjust to change, assess priorities, and track details in a fast-paced environment
• Must be self-motivated and have the ability to work well independently and collaboratively with a team
• Demonstrated computer skills, including knowledge of Microsoft Office
• Demonstrates a commitment to outstanding customer service; Must work well in dealing with a variety of personality types
• Communicates and employs interpersonal actions that model high standards of professional, responsible, accountable, and ethical conduct

Additional Division Expectations

• Through open, honest, and respectful communication, all staff, supervisors, and colleagues of the Division of Development & Alumni Relations are expected to interact with fairness, compassion, and decency. All employees will be held accountable for meeting the expectation of promoting a stable, productive, and healthy work environment.
• Adherence to CASE standards and commonly accepted industry standards relating to fundraising reporting are expected of all fundraisers. All fundraisers will be held accountable for meeting this expectation.

Physical Demands

• Sit and work in a standard office environment or vehicle for extended periods of time
• Hold a valid driver’s license
• Driving as needed to perform job duties
• Travel in and out of state as needed
• Work nights and weekends, as necessary
• Work using electronic mail, telephone, face-to-face discussions, paper form correspondence
• Communicate effectively in writing, speaking, and listening
• Organize and establish priorities; Remember detail; multi-task
• Lift and/or move up to 20 pounds
• Walk, stand, stoop, lift, kneel, climb

Duties/Responsibilities

(60%)

• Strategic development, coordination, and facilitation of distinct high level complex institutional events. This includes autonomy in making final decisions regarding budget, venues, vendors, programming, and all event logistics, including completing/signing contracts. The position works with various university units and requires extreme attention to detail. It is responsible for briefing the President, Provost, and other university officials on the events they are directing.

(20%)

• Staff the President at events on and off campus, assist him at events to advise him on his role and any onsite needs that come up. This requires communicating and taking direction from the President.

(10%)

• Advise other units across campus on university event protocol and event procedures.
• Lead planning committees that include other units across the university as well as outside the university.

(10%)

• Provide quality control of items produced by administrative staff, student staff, and vendors that represent events and the University.