Event Operations Coordinator

Job Description

Posting Number: SP005204P
Division/College: Auxiliary Services
Department: Administrative Operations
Location: Moscow

Posting Context Statement:

Administrative Operations mission is to provide stewardship of multi-use facilities, administration of conferences, events and activities, business services and solutions while implementing a safe environment benefiting the education of students, recruitment of faculty, staff and students and continued enrollment efforts.

The Event Operations Coordinator works in Administrative Operations under the general direction of the Associate Director of Event Production.

Position Overview:

This position manages and maintains the equipment inventory and rental system for events needing limited support.

Duties may include:

• Develop and maintain an inventory management system
• Coordinate with the other unit managers to accommodate their equipment needs
• Supervise and direct others in setting-up, supporting, and taking-down public events, athletic events, theatrical productions or civic activities sponsored by the University of Idaho and the public at large
• Hire, train and supervise student staff members
• Provide high quality, customer service-oriented experience for event clients and participants
• Other duties as assigned

Required Experience:

Work experience that includes all of the following:

• Working in a cooperative team environment
• Following established safety practices and procedures in a work setting
• Following established financial procedures
• Using computer software and applications for word processing, email, internet searches, and data organization

Required Education:

• None

Required Other:

• Possess a valid driver’s license and ability to meet the university’s driving requirements
• Work a nonstandard schedule as needed

Additional Preferred:

Demonstrated Ability to:

• Work simultaneously on several projects with specific deadlines
• Recognize and analyze potential problems
• Resolve conflicts and problems
• Bring process improvement to the workplace

Experience in:

• Hiring, scheduling, coordinating, supervising and evaluating others
• Planning and conducting public events; (i.e.: canopies, tables, chairs, sound and lighting)
• Operating and maintaining multi-channel audio systems, lighting systems and/or video equipment
• Performing up and down rigging
• Operating a forklift, scissor lift and/or aerial lift
• Working with computer programs such as R25, CAD and/or FAMIS
• Working knowledge of inventory control computer applications

Physical Requirements & Working Conditions:

• Ability to lift, carry and/or otherwise move up to 75 pounds
• Ability to climb ladders, bend, stoop and work in high places
• Ability to move in and around confined spaces
• Ability to work in dusty and enclosed areas such as basements, attics and plenums
• Ability to work outdoors in inclement weather conditions

Degree Requirement: N/A: No degree requirement
FLSA Status: Non-Exempt
Employee Category: Classified
Pay Range: $20.30 per hour or higher depending on experience
Type of Appointment: Fiscal Year
FTE: 1
Full Time/Part Time: Full Time
Funding: This position is contingent upon the continuation of work and/or funding.
A visa sponsorship is available for the position listed in this vacancy: No
Posting Date: 03/20/2026
Closing Date:
Open Until Filled: Yes

Special Instructions to Applicants:

This in-person position is based in Moscow, Idaho and not offering Visa sponsorship.To receive first consideration, please submit a letter of qualification, current resume, and references (last 3 supervisors) no later than April 03, 2026.

In your letter of qualifications ( human-resources-letter-of-qualification-template.docx ) using details and examples, please address all of the required and preferred qualifications for this position and how your experience and skills align.

If you would like to see the full job description, please contact Christy Day at cday@uidaho.edu.