Event Planner, Camps & Conferences
Job Summary
The Event Planner, Camps & Conferences plans, coordinates, and
executes university events, summer camps and conferences. The
position collaborates with university departments, external
clients, campus partners, and service providers to plan and execute
events, camps, and conferences.
FGCU is building a culture of curiosity, commitment and
collaboration. We value employees who successfully work with others
and drive positive change through critical thinking and decisive
action. If you thrive in an environment of innovation,
accountability and mutual respect, you will find a good home
here.
Job Description
Typical duties include but are not limited to:
- Plans university, community, and summer camp events in
compliance with university regulations, policies, and
procedures.
Assists customers with catering, technology, parking, security
and setups while utilizing university space most effectively.
Routes reservation requests to facility use custodians as
required.
Collaborates with a wide variety of campus constituents and
outside organizations to coordinate event logistics.
Monitors campus events for compliance and implements University
policy with regard to the Use of University Facilities, Postings
and Solicitation on Campus, Consumption of Alcohol on Campus,
Animals on Campus, and Public Expression on Campus.
Assists with the coordination of summer camps and conferences
utilizing the One Stop Shop business model.
Prepares and executes Memorandums of Understanding (MOUs) and
Facility Use Agreements (FUAs) for Campus Reservations and Campus
Conference Programs in accordance with university policies and
event classification guidelines.
Other Job Duties:
- Other job-related duties as assigned.
- Reports building safety, security, and maintenance issues to
appropriate department.
- Participates in weekly coordination meetings with campus
service providers to ensure all required services are confirmed and
effectively coordinated for campus meetings and events.
Additional Job Description
Required Qualifications:
- This position requires a high school diploma and two years of
full-time experience directly related to the job functions.
- Relevant experience in administrative support or event
planning.
- Experience operating a personal computer and proficient with
Microsoft Office (Word, Excel, PowerPoint and Outlook).
- Any appropriate combination of relevant education, experience,
and/or certifications may be considered.
Preferred Qualifications:
- Bachelor's degree from an accredited institution in Hospitality
Management or closely related field.
- Two years of full-time experience in event coordination and
planning in a higher education setting.
- Experience with CollegeNET 25Live.
Knowledge, Skills & Abilities:
- Proven ability to think strategically and approach challenges
with creativity.
- Demonstrated track record of reliability, meeting goals, and
holding oneself accountable.
- Strong interpersonal skills and experience working effectively
across teams.
- Knowledge of basic accounting principles and practices.
- Knowledge of or ability to learn 25Live scheduling
software.
- Excellent interpersonal, verbal and written communication
skills.
- Strong organizational skills and an ability to prioritize and
complete simultaneous projects with minimal supervision.
- Skill in editing documents for spelling and grammar.
- Excellent customer service skills.
- Exceptional event scheduling and coordination skills.
- Ability to diffuse and respond professionally to stressful
situations and difficult people.
- Ability to interact in a professional manner with staff,
faculty, students, and the community in a service-oriented
environment.
- Ability to think critically and make clear, well-reasoned and
timely decisions.
- Ability to anticipate and diffuse problems before they
occur.
- Ability to work independently and follow through on
assignments.
- Ability to collaborate and work effectively within the
community and willing to contribute to a team effort.
- Ability to assume new responsibilities and carry them out in an
effective manner.
- Ability to work outside of normal business hours on occasion,
including early mornings, evenings, nights and weekends to support
special events as needed.
Institutional Values & Behavioral Expectation
In this role, the successful candidate will be expected to:
- Seek out new approaches to improve outcomes; remain open for
feedback and new ideas.
- Lead with integrity; consistently produce high-quality work;
persevere to overcome obstacles to meet deadlines and achieve
deliverables.
- Share information and insights thoughtfully; build partnerships
across departments; communicate respectfully; support colleagues to
achieve common goals.
Pay Grade 14
FGCU is a State University System of Florida member and an Equal
Opportunity and Equal Access employer. All qualified applicants
will receive consideration for employment without regard to race,
color, religion, sex, age, national origin, disability, or
protected veteran status.
To apply, visit https://apptrkr.com/9738431"">https://fgcu.wd5.myworkdayjobs.com/en-US/eaglejobs/job/Main-Campus/Event-Planner--Camps---Conferences_R0007718?workerSubType=7606cd1535ba016f9151c43d68012214&workerSubType=7606cd1535ba01e56580c43d68012414&workerSubType=7606cd1535ba014f6fabc43d68012614
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