Event Specialist

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Job Title: Event Specialist
Department: Advancement | Events

Position Overview

This is a term, full-time position with an appointment of up to three years. Reporting to the Assistant Director of Advancement Events, the Advancement Events Specialist plays an important support role within the Advancement Events team by supporting the department's Managers, Assistant Directors and Director with tasks related to both upcoming events and the department's operations. Additionally, the Advancement Events Specialist is responsible for a small portfolio of independently managed events and will develop plans, make decisions and implement those events in partnership with engagement and fundraising experts. Also provides on-site assistance for other departmental events as needed. The Advancement Events Specialist is expected to have strong customer service, organizational, multi-tasking, and time management skills, and experience working with Microsoft Office.

All members of External Affairs are part of creating a culture that inspires an exceptionally multifaceted and talented team and are expected to exhibit The Ohio State University’s Shared Values. The Office of External Affairs is committed to acting with kindness, respect, and integrity at all times and welcoming our colleagues’ ideas, voices, and perspectives, acknowledging that we are better together.

Duties and Responsibilities

70%

Operations and Office support: Supports event managers or leadership with various event related tasks such as vendor relations and internal partner support coordination. Executes event related and operational tasks including ordering event supplies, maintaining inventory, printing and organizing day of event materials (nametags, lists, etc.), sending and reviewing (RFPs), making sure data is captured in customer relationship management system (TAS), budget tracking, and sending surveys and compiling results, entering fiscal requests for event partners. Provides on-site assistance with other departmental events as needed including set-up, registration, greeting, directional, tear-down; performs other duties as assigned.

20%

Develops plans, makes decisions, and implements a portfolio of smaller scale events;

Acts as planner and central contact and decision maker for all things related to owned events, establishes event goals/objectives with input from event owner and develops follow up plans to ensure ROI.

Prepares budget and monitors expenses for assigned events.

Communicates with both internal and external partners to ensure event success.

Negotiates contracts with outside vendors and makes sure data is captured in TAS.

10%

Works on special projects and other duties as assigned.

Required Qualifications

• Bachelor's degree in an appropriate field
• One (1) year of event planning experience or an equivalent combination of education and experience.
• Ability to stand for long periods of time, lift 50 pounds occasionally and 25 pounds frequently.
• Ability to work a flexible schedule including evenings and weekends.

Desired Qualifications

(We’re committed to building a team that reflects a variety of skills and experiences and encourage you to apply even if your experience does not align perfectly)

• Experience in planning events in a university setting.
• Experience in Advancement Events and Alumni Association settings

The Office of External Affairs is committed to providing tools and resources for you to learn our business, proprietary databases, university-specific processes, and advancement practices.

You Need to Know

Aside from the unparalleled benefits of working for The Ohio State University and working in the vibrant, smart, enjoyable, and growing city of Columbus, Ohio, this opportunity will provide exceptional rewards that arise from working for an institution doing worldwide life-changing teaching and research. Learn more here: Careers at Ohio State.

In accordance with the Disaster Preparedness and University State of Emergency Policy 6.17 this position has been designated as a standby position.

Additional Information:

To learn more about the Office of External Affairs, please visit Advancement Careers.

The budget for this position is up to $21.35 an hour. The offer for this position will be based on internal equity and the candidate's qualifications.

Function: Marketing and Communications
Sub-function: Event Management
Career Band: Individual Contributor - Specialized
Career Level: S1 Entry
Location: Longaberger Alumni House (0022)
Position Type: Term (Fixed Term)
Scheduled Hours: 40
Shift: First Shift

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

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About The Ohio State University

The Ohio State University, one of the biggest and most comprehensive universities in the country, creates experiences that bring together expertise, ideas and resources to improve communities locally and globally.

Ohio State is regularly honored as one of the nation’s top 20 public universities. With campuses and research centers throughout the state, the institution’s unrivaled depth and breadth advance innovation, health care and research within Ohio’s communities. For more than 150 years, Ohio State has inspired the next generation of leaders, discovering groundbreaking medical breakthroughs and finding solutions to the problems the world is facing now.

Ohio State also has a top-rated academic medical center and a premier cancer hospital and research center.

Ohio State offers more than 200 majors and programs — plus 500 specializations — for undergraduates, in addition to more than 230 master’s, doctoral and professional degree programs and an estimated 12,000 course offerings.

Join Ohio State’s Community

At The Ohio State University, we connect people, ideas and resources to put knowledge into practice and create meaningful impact in people’s lives. Buckeyes lead with purpose. We advance excellence and inspire people to join in and take action. Together, we’ll create meaningful impact at a scale few others can match.

Explore our Extensive Benefits

Ohio State provides access to opportunities and resources for all employees. Starting your first day, Ohio State offers you a comprehensive benefits package.

• WORK-LIFE: Flexible and remote work arrangements where applicable, child care program, and access to educational, athletic and cultural events.
• RETIREMENT: State pension and alternative options with competitive employer contributions, as well as optional supplemental plans.
• HEALTH: Medical, dental, vision and prescription coverage, life insurance, flexible spending accounts and wellness programming.
• TIME OFF: Paid vacation and sick time, parental and medical leave plus 11 paid holidays. Short and long-term disability options also available.
• FINANCIAL: Tuition assistance for employees and their dependents, adoption assistance, and discounts with preferred vendors and university partners.
• WELLNESS: Lifestyle spending account, employee assistance program, health reimbursement account, and employee wellness program.