"Event Supervisor"

Event Supervisor

Job Summary

The SJ Quinney College of Law Conference & Events department's mission is to ensure our in-person, hybrid, and virtual meetings and events run smoothly, look amazing, and exceed the goals that are set for each event. Assists with planning, implementation, and overseeing all needed arrangements, including supervision of staff, for special events in assigned departments and venues. Interface with all necessary departments, supervise and facilitate events, resolve conflicts, assign needed space, builds community and fosters good relationships.

The right candidate needs to be able to work quickly and accurately, have fun, and at the same time know when it is time to get down to “business”. Be professional, tech-savvy (or willing to learn), adaptable, very self-motivated, and comfortable collaborating with a team.

Learn more about the great benefits of working for University of Utah: benefits.utah.edu

The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.

Responsibilities

Supervisor, Event Planning Management Will regularly work a varied schedule, including early mornings, evenings, and weekends - schedule is dependent on when our meetings and events are calendared.

• Direct/Manage/Supervise on-site and/or virtual marketing events such as customer seminars, full-scale conferences, virtual conferences, trade shows, webinars/webcasts, and other events.
• Oversee event planning and logistics, ensuring the successful execution of event programs.
• Determine event budgets and conduct research to identify new event opportunities for the organization based on potential attendees, speaking opportunities, and other factors.
• Assess current software and tools and provide recommendations for features/enhancements for future consideration and implementation to achieve goals related to virtual events.
• Develop event marketing strategies and communication plans to ensure positive results and ensure strategy is consistent.
• Oversee the development of processes for repeatability and scalability of events.
• Oversee the negotiation of contracts with conference sites, hotels, and outside vendors.
• Review post event analysis, budget recaps, and feedback, and incorporate into future event plans.
• Coordinates and leads daily team activities. May spend a portion of time performing the work of those they supervise.
• Assists with management decisions and activities.
• Working knowledge of team function within the organization.

Minimum Qualifications

EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).

Supervisor, Event Planning Management: Requires a bachelor's (or equivalency) + 2 years of directly related work experience or a master's (or equivalency) degree.

Preferences

Demonstrated leadership skills, critical thinking, problem solving, and decision making skills are essential to the position. Ability to oversee multiple projects/events and work assignments for a variety of staff, volunteers, and subcontractors.

A lifelong learner with a highly positive attitude who collaborates well with others. Has a teamwork approach to accomplishing work responsibilities and goals. Embraces a spirit of continuous improvement. Familiarity with event technology - webinars, virtual meetings, webinar platforms, and audio-visual equipment. The candidate must be available to work varying days of the week and shifts, which includes night and weekend shifts.

Special Instructions

Leadership skills such as critical thinking, problem solving, and decision-making are essential to the position. Ability to oversee multiple projects/events and work assignments for a variety of staff, volunteers, and subcontractors.

Requisition Number: PRN43524B

Full Time or Part Time? Full Time

Work Schedule Summary: Candidate must be available for varying shifts that will include evenings and weekends.

Department: 00096 - College of Law - Dean

Location: Campus

Pay Rate Range: $38,691-$54,000

Close Date: 2/1/2026

Open Until Filled:

To apply, visit https://utah.peopleadmin.com/postings/191798