Events Administrator Associate

all phases of planning, implementing, and are responsible for public and private events management and guest relations. Responsible for coordinating the logistics of the upcoming events; including supervision and staff development, policy interpretation, preparation of the budget, executes internal and external contracts and obligations. Working under administrative supervision from a designated senior administrator. Examples of Duties • Provide essential assistance with coordination and operational leadership for events that directly support major fundraising and donor engagement initiatives, collaborating with the Director of the Tedrick Welcome Center, Development Officers, Foundation staff, volunteers, and campus partners. • Support the end-to-end execution of events, managing key logistics such as registration processes, database coordination, vendor communication, and on-site event operations to ensure successful outcomes. • Assist with Development and production of high-quality event materials, including programs, scripts, name badges, signage, and presentation assets that reflect the professionalism and strategic importance of SIU Foundation initiatives with an understanding of related event software • Assist with Coordination and support a diverse portfolio of high-visibility events, including but not limited to: o Saluki Takeover Tour events in key markets o Donor stewardship and recognition events o Fundraising events on campus and at external venues o Signature events hosted at the Tedrick Welcome Center • Provide oversight into event logistics and facility readiness when needed, including setup and breakdown, ensuring all spaces meet the highest standards for presentation, functionality, and guest experience. • Serve as a front-line ambassador for the SIU Foundation and the Tedrick Welcome Center by engaging guests, donors, alumni, and partners with professionalism, hospitality, and knowledge of Foundation priorities. • Support ongoing facility operations of the Tedrick Welcome Center, including coordination of audiovisual systems, lighting, catering, and adherence to all University and Foundation protocols. • Support and coordination of TWC building services such as security, operation, incident reporting, building training, emergency response training, ordering supplies for events, key control, and inventory management. • Demonstrate adaptability and responsiveness by supporting events that occur during evenings, weekends, and early mornings, as required by the Foundation’s event schedule and stakeholder needs. • Exercise sound judgment, professionalism, and discretion in all interactions, maintain confidentiality while representing the SIU Foundation, Board Members, Leadership Team and Southern Illinois University with integrity and credibility. • Participate in limited travel to support off-site events and Foundation engagement activities. Other Duties as assigned. Qualifications 1. Bachelor’s degree in hospitality, marketing, communications, public relations, business administration, student affairs, or a closely related field. 2. One year of work experience in event planning, event management, and event reporting. Supplemental Information Illinois Residency Requirement: Pursuant to the State Universities Civil Service System, out-of-state candidates must establish Illinois residency within 180 calendar days of the start date for this position. Tips for Completing a Civil Service Application: 1. To be eligible for the role, ensure that your application includes a complete and detailed employment history that highlights your relevant full-time and part-time work experience, including start and end dates of employment. 2. Relevant part-time work experience will count towards the qualifications for this position and will be converted to full-time equivalence to calculate the total length of experience. 3. Upload all official transcripts to meet the educational requirements. If the job description specifies a minimum number of college hours, transcripts are mandatory for the successful processing of your application. 4. Veterans who qualify for preference must provide proof of eligibility within ten (10) working days of submitting an application, unless the same proof has already been submitted in a previous application. The required proof of eligibility includes, at a minimum, a copy of the veteran's DD214/DD215 form (Department of Defense), NGB22 form (National Guard), or Discharge Orders or DD256 Discharge Certificate (Reserves). 5. After the position has closed, your application and supporting materials will be reviewed to determine if you meet the minimum qualifications, including any specialty factors associated with this position. Those who qualify will move forward for Civil Service Examination/Testing. 6. Please monitor your e-mail for further information regarding your application. Emails will be generated from info@schooljobs.com. 7. For more information on Civil Service classifications, please visit the SUCSS web site at sucss.illinois.gov About Civil Service Examination/Testing: The Civil Service examination for this classification is based on your application materials and responses to the supplemental questions. No participation other than submission of application materials is required from applicants that qualify to take the exam. If you meet the minimum required qualifications for this position, your application will move forward for examination/testing in which you will receive a score calculated based on your education and experience, and your name will be placed on the active employment register by exam score. This score will be emailed to the email address noted on your application. After the application deadline, the names within the top three scores will be referred to the department for interview. Sponsorship for Work Authorization is not available. For more information visit https://policies.siu.edu/policies/employment-non-us-citizens.php