Position Purpose

Provide overall support to the Advancement Events Team, reporting directly to the Associate Director, in the planning and execution of Advancement Events. Responds to specific division objectives by contributing to the strategic and tactical development of events and programs for the institution that connect alumni with each other and the College in support of the priorities of Advancement.

Required Qualifications

• Bachelor’s degree or the equivalent combination of education and experience with two years of relevant experience in event management.
• Demonstrated excellent attention to detail.
• Demonstrated successful work experience in a large and complex environment where collaboration with multiple stakeholders and flexibility are essential.
• Demonstrated creative planning, organizational, and problem-solving skills.
• Demonstrated knowledge of logistical event management.
• Demonstrated ability to use data for reporting, event planning and execution.
• Strong verbal and written communication skills and customer service ethic.
• Strong technology skills, including Microsoft Word, Excel, Outlook and Zoom as well as relational databases.
• Ability to prioritize and manage details on multiple events concurrently and in a fast-paced environment.
• Ability to be perceptive and responsive to direction set forth from Advancement leadership.

Available nights and weekends for event oversight.

Preferred Qualifications

• Experience in non-profit fundraising and volunteer management, preferably in higher education.

Job Duties

Supports and assists the Advancement Events team in the planning and execution of the full portfolio of Advancement Events. Support includes preparation of event collateral, name badges, guest lists, briefing and flashcard information. Learns and utilizes event related software and systems. Provides support in planning and executing virtual events, including setup and management of Zoom meetings and webinars. Coordinates event arrangements with various College offices and/or local vendors. Ensures all necessary event materials are prepared, packed, or shipped for on and off campus events. Coordinates with team members, campus partners and external vendors as needed to maintain an up-to-date, fully stocked inventory of all event-related materials, ensuring each item is available and in proper working condition. Supports and arranges team meetings and agendas. Attends events, as needed, providing on-site support required to ensure smooth execution of events.