Position Details

Position Information

Posting date 06/25/2026

Closing date Open Until Filled: Yes

Position Number 1128886

Position Title Events Coordinator

Hiring Range Minimum $27.17

Hiring Range Maximum $29.35

FLSA Status Non-Exempt

Employment Category Regular Full Time

Scheduled Months per Year 12

Scheduled Hours per Week 40

Schedule Monday through Friday, 8:00 AM – 5:00 PM. Available nights and weekends for event oversight.

Location of Position Hanover, NH 5 Allen

Remote Work Eligibility? Hybrid

Position Purpose

Provide overall support to the Advancement Events Team, reporting directly to the Associate Director, in the planning and execution of Advancement Events. Responds to specific division objectives by contributing to the strategic and tactical development of events and programs for the institution that connect alumni with each other and the College in support of the priorities of Advancement.

Required Qualifications

• Bachelor’s degree or the equivalent combination of education and experience with two years of relevant experience in event management.
• Demonstrated excellent attention to detail.
• Demonstrated successful work experience in a large and complex environment where collaboration with multiple stakeholders and flexibility are essential.
• Demonstrated creative planning, organizational, and problem-solving skills.
• Demonstrated knowledge of logistical event management.
• Demonstrated ability to use data for reporting, event planning and execution.
• Strong verbal and written communication skills and customer service ethic.
• Strong technology skills, including Microsoft Word, Excel, Outlook and Zoom as well as relational databases.
• Ability to prioritize and manage details on multiple events concurrently and in a fast-paced environment.
• Ability to be perceptive and responsive to direction set forth from Advancement leadership.
• Available nights and weekends for event oversight.

Note: Employment will be contingent upon possession of a valid U.S. or Canadian driver’s license and continued qualification as an Approved Driver under the Dartmouth College Driver Safety and Motor Vehicle Policy.

Preferred Qualifications

• Experience in non-profit fundraising and volunteer management, preferably in higher education.

Key Accountabilities

45% Supports and assists the Advancement Events team in the planning and execution of the full portfolio of Advancement Events. Includes preparation of event collateral, name badges, guest lists, briefing and flashcard information. Learns and utilizes event related software and systems. Provides support in planning and executing virtual events, including setup and management of Zoom meetings and webinars. Coordinates event arrangements with various College offices and/or local vendors.

30% Assists Assistant Director with implementing and supporting programs designed specifically to engage alumni/ae, with special focus on Reunions and Home Coming.

15% Extracts data from the Advance database and generates reports. Provides support to class and/or volunteers; responds to requests for materials and information.

5% In collaboration with Department Coordinator, assists in event contract required processes and ensures payment for event-related vendor invoices.

5% Participates in a series of training sessions to learn and then support the Advancement organization’s set of Core Values.