"Events Coordinator"

Job Details

Events Coordinator

Job ID: 288135

Location: Kennesaw, Georgia

Full/Part Time: Full Time

Regular/Temporary: Regular

About Us

Are you ready to transform lives through academic excellence, innovative research, strong community partnerships and economic opportunity? Kennesaw State University is one of the 50 largest public institutions in the country. With growing enrollment and global reach, we continue to expand our institutional influence and prominence beyond the state of Georgia. We offer more than 190 undergraduate, graduate, and doctoral degrees to empower our 47,000 students to become thought leaders, lifelong learners, and informed global citizens. Our entrepreneurial spirit, high-impact research, and Division I athletics draw students from throughout the region and from more than 100 countries across the globe. Our university's vibrant culture, career opportunities, rich benefits, and values of respect, integrity, collaboration, inclusivity, and accountability make us an employer of choice. We are part of the University System of Georgia. We are searching for talented people to join Kennesaw State University in our vision. Come Take Flight at KSU!

Location

(Primary Location for Job Responsibilities) Our Kennesaw campus is located at 1000 Chastain Road NW, Kennesaw, GA 30144. Our Marietta campus is located at 1100 South Marietta Parkway, Marietta, GA 30060.

Job Summary

Schedules assigned events and manages event contracts. Arranges room reservations and event space set-up. Primary contact for customers, assists with planning, reservations and logistics. Maintains accurate and up-to-date event policies and procedures.

Responsibilities

KEY RESPONSIBILITIES:

• Provides professional client services in the planning, organizing and managing of internal and external events, to include logistics, registration and attendee tracking, presentation and materials and pre-and post-event evaluations
• Coordinates necessary arrangements with campus supports groups for events (Catering, Building Services, Public Safety, UITS, Residence Life, Parking, etc.)
• Troubleshoots EMS challenges for clients either by phone, email or in-person
• Coordinates staffing for appropriate event coverage; set-up to breakdown
• Produces contracts and invoices for events, monitors the collection of fees, and provides payment information to appropriate personnel
• Creates diagrams and floor plans with setup requirements
• Creates, maintains and executes timeline for events
• Checks set-up for scheduled events (with oversight) in some of the larger event venues
• Provides on-site event support including after-hours and weekend events on both campuses and/or other venues as assigned
• Periodically oversees and assists with set ups as needed: moving tables, chairs, podium, stanchions, floor carpet install and tear down

Required Qualifications

Educational Requirements
High school diploma or equivalent

Other Required Qualifications
Current, valid and unrestricted driver's license

Required Experience
One (1) year related work experience or at least two (2) years of student employment experience with a concentration in event coordination or facility management or the successful completion of the KSU Night Owl program competencies as documented by the manager.

Preferred Qualifications

Additional Preferred Qualifications
Proficient in MS Office (MS Excel, in particular)
Proficient in CAD software

Preferred Educational Qualifications
An undergraduate or advanced degree from an accredited institution of higher education in a related field

Preferred Experience
Event Management System or similar event software experience

Knowledge, Skills, & Abilities

ABILITIES
Creative, with the ability to suggest and implement improvements
Able to handle multiple tasks or projects at one time meeting assigned deadlines
Able to apply technology and innovation to improve efficiency and solve problems

KNOWLEDGE
Experience creating and updating excel spreadsheets

SKILLS
Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, project management and presentation skills
Proficient with computer applications and programs associated with the position (i.e., Microsoft Office suite, Event Management System or similar event software experience)
Strong attention to detail
Strong customer service skills including phone and e-mail etiquette