Events Coordinator

Department Summary

Ethnomusicology involves the study of different music from all over the world, using a variety of disciplinary perspectives. The Department of Ethnomusicology, the largest and first of its kind in a U.S. university, offers courses that cover: music of virtually every region of the world and many ethnic groups in the U.S., popular music and film music. Most courses combine an interest in music as an art form with questions about how musical art and practice relate to other aspects of culture, society, politics, and economics. Courses are given on the philosophy and aesthetics of music. In addition to lecture courses, the department offers performance ensemble courses in several world and American music traditions. The department is also aligned with the departments of Music Performance, Education, and Composition, and Musicology. It aspires to promote productive collaboration between performance and scholarship, cross-cultural global understanding of the art of music, and preparatory training for a broad range of careers in music after graduation.

Jazz is a global and constantly evolving phenomenon, with roots and their extensions in Africa, the Americas, Europe and Asia. As a cultural force, jazz has a powerful tendency to transform the musical and political worlds it engages. We cultivate jazz’s transformative capabilities in our curriculum while honing the skills and talents of our students. Students have the opportunity to play in multiple ensembles and work 1-on-1 with artist-teachers in individual studios. Our courses immerse students in the vibrant history and culture of jazz.

In the best liberal arts tradition, you will enjoy interdisciplinary contact from the departments of ethnomusicology, musicology and music industry at the School of Music and UCLA’s arts and humanities departments. We are committed to giving students the best academic and musical preparation, while taking advantage of the many performance opportunities on campus and in Los Angeles.

Position Summary

Reporting to the Department Chairs and Department Manger, the Events Coordinator serves as the Department of Ethnomusicology and Global Jazz Studies IDP events coordinator. Primary responsibilities include coordinating pre-production logistics for department/program events, from event inception (working with theater staff, faculty and students on production estimates and logistics) through the budget approval process with the department manager; gathering approved event information for publication across events calendars and for select concert programs; for selected events: setting up ticket processes, reception planning, handling guest artist relations, assisting with planning guest travel and accommodations. Supervise the production and printing of concert programs. The incumbent will also serve as the publication's coordinator for the Department of Ethnomusicology. The incumbent is responsible for overseeing the production and distribution of the Department of Ethnomusicology publications. This role involves working with the department faculty and managing the publication process from content development to final product, ensuring adherence to departmental standards and deadlines. Manage the sales, inventory and shipping of Ethnomusicology publications, audio and visual products through the online store as well as in person events as needed. Also maintain all publications files and updated copyright policies and procedures; develop and maintain publications business plan and budget in Ethnomusicology Publications.

Qualifications

• 2+ Experience in professional event production including but not limited to concerts, workshops, masterclasses, conferences, recitals, etc. (Required)
• 1+ Experience in professional proofreading manuscripts and galleys. (Required)
• Skill in working autonomously with minimal supervision. (Required)
• Knowledge of the production process, terms pertaining to event production and experience producing concerts, workshops, masterclasses, conferences, recitals, and other events. (Required)
• Skill in organizing, prioritizing, and coordinating a variety of tasks under conflicting demands, simultaneous deadlines, and potentially short deadlines. (Required)
• Demonstrated knowledge of English grammar, punctuation and skill in editing for content, consistency, and style and composing well-written original letters, e-mails, and short essays without assistance. (Required)
• Knowledge of printing, graphic design, and production process and terms, as well as designer and typesetter specifications. (Required)
• Knowledge of basic accounting skills. (Required)
• Ability to be highly responsible with careful attention to detail and ability to initiate changes and develop procedures for efficient operation of office. (Required)
• Excellent interpersonal skills to interact effectively and cooperatively with university faculty, staff, students, and people from many diverse cultures. (Required)
• Ability to work a flexible schedule, including occasional nights and weekends. (Required)
• Working knowledge of requisite software and online systems, including word processing, databases, spreadsheets, publishing, graphics, and maintaining and running an online store. (Required)
• Knowledge or interest in the field of ethnomusicology, global jazz or related field. (Preferred)
• Ability to lift approximately 50 pounds. (Required)

Education, Licenses, Certifications & Personal Affiliations

• Bachelor's Degree In related area and/or equivalent combination of education and experience/training. (Required)
• Master's Degree or advanced degree. (Preferred)