Events Coordinator or Events Specialist

The Marlene and Stewart Greenebaum Comprehensive Cancer Center (UMGCCC) in the University of Maryland, Baltimore (UMB) School of Medicine has an exciting opportunity for an Events Coordinator or Events Specialist to provide professional and administrative support for UMGCCC events or meetings, including visitor travel logistics. The incumbent will be selected commensurate with their education and experience.

Benefits Information

UMB offers a comprehensive benefits package that prioritizes wellness, work/life balance, and professional development, along with additional exciting perks that employees can take advantage of. This position participates in a retirement program (pension or optional retirement plan/ORP) that must be selected and is effective on your date of hire. Exempt regular staff receive a generous PAID leave package that includes over 4 weeks of vacation accrued each year, 16 paid holidays, 3 personal leave, unlimited accrual of sick time, and comprehensive health insurance; professional learning and development programs; tuition remission for employees and their dependents at any University System of Maryland school; and flexible work schedules and teleworking options (if applicable per job).

UMB is a public university and constituent institution of the University System of Maryland. All employees are expected to work primarily physically within the State of Maryland.

Primary Duties - Events Coordinator:

• Provide professional and administrative support to department, campus center, or school events. Coordinate day-to-day operations of events or meetings for department, school, or campus center.
• Responsible for facility logistic aspects of events or meetings, including set-up and tear down, seating arrangements, technical, and atmosphere.
• Coordinate strategic planning and assist in goal setting for several events. Assist in creation of novel approaches to building business such as special events, services or incentives. Assist in the development and implementation of event concepts and processes.
• Generate proposals, contracts and other documents to secure business for all services related to an assigned event(s), such as facility, caterer, printers, or speakers. Negotiate terms and conditions of contracts with some latitude.
• Provides general professional and administrative duties to support events and troubleshoot issues that arise throughout the event. Assess outcomes and make appropriate recommendations.
• Maintain database or other records of clients, potential clients and friends of the University.
• Administer budget for assigned events.
• Assist in preparation of promotional and informational items.
• May supervise staff and/or volunteers and ensure efficient recruitment/ interviewing and training.
• Maintain UMGCCC online events calendar.
• Performs other duties as assigned.

Primary Duties - Events Specialist:

• Provide professional and administrative support to campus center, department, or school multiple events. Coordinate day-to-day operations of events or meetings.
• Coordinate facility logistic aspects of events or meetings, including set-up and tear down, seating arrangements, technical, and atmosphere.
• Manages all logistic aspects of multiple events or meetings management, including scheduling, event theme, catering, and marketing. Develop plan and goals for special events. Develop and implement event concepts and programming, including registration and facility layout.
• Generate proposals, contracts and other documents to secure business for all services related to an assigned event(s), such as facility, caterer, printers, or speakers. Negotiate terms and conditions of contracts.
• Provides professional and administrative duties to support events and troubleshooting issues that arise throughout the event.
• Develop and maintain a database or other records of clients, potential clients and friends of the University.
• Administer budget and resource allocation for multiple events and business unit. Ensures budget compliance.
• Creates novel approaches to building business such as special events, services or incentives. Produces informational items such as brochures, invitations, direct mail, and advertising to promote the University's facilities and services. Contact potential clients from leads generated.
• May supervise staff and/or volunteers and ensure the efficient recruitment and training functions for maintaining highly involved and motivated employees.
• Performs other duties as assigned.

Qualifications

Events Coordinator:

Education: Bachelor's degree in a relevant field (English, Journalism, Public Relations, Communications) or related field.
Experience: Two (2) years of experience in event or meeting management, fundraising or development, public, or client relations.
Other: Related experience may be substituted for education.

Clery act designated job as campus security authorities (CSA) member and will comply with Clery Act requirements.

Events Specialist:

Education: Bachelor's degree in a relevant field (English, Journalism, Public Relations, Communications) or related field.
Experience: Three (3) years of experience in marketing, public relations, communications, or media, public, or client relations.
Other: Related experience may be substituted for education.

Clery act designated job as campus security authorities (CSA) member and will comply with Clery Act requirements.

Knowledge, Skills, and Abilities (Both Levels)

Knowledge of position requirements. Knowledge of all applicable requirements, regulations, and laws. Skill in effective use of applicable technology/systems. Ability to effectively communicate both verbal and written thoughts, ideas, and facts. Ability to work cooperatively with others and independently. Ability to demonstrate, understand, apply, and adhere to the UMB Core Values of Respect and Integrity, Well-being and Sustainability, Equity and Justice, and Innovation and Discovery.

Coordinator Hiring Range: $51,500 - $57,000, commensurate with education and experience.

Specialist Hiring Range: $66,000 - $73,000, commensurate with education and experience.