"Events Coordinator, Student Activities"

Events Coordinator, Student Activities

Job ID: 290854

Location: Kennesaw, Georgia

Full/Part Time: Full Time

Regular/Temporary: Regular

Job Summary

Schedules assigned events and manages event contracts. Arranges room reservations and event space set-up. Primary contact for customers, assists with planning, reservations and logistics. Maintains accurate and up-to-date event policies and procedures.

Responsibilities

1. Provides professional client services in the planning, organizing and managing of internal and external events, to include logistics, registration and attendee tracking, presentation and materials and pre-and post-event evaluations
2. Coordinates necessary arrangements with campus supports groups for events (Catering, Building Services, Public Safety, UITS, Residence Life, Parking, etc.)
3. Troubleshoots EMS challenges for clients either by phone, email or in-person
4. Coordinates staffing for appropriate event coverage; set-up to breakdown
5. Produces contracts and invoices for events, monitors the collection of fees, and provides payment information to appropriate personnel
6. Creates diagrams and floor plans with setup requirements
7. Creates, maintains and executes timeline for events
8. Checks set-up for scheduled events (with oversight) in some of the larger event venues
9. Provides on-site event support including after-hours and weekend events on both campuses and/or other venues as assigned
10. Periodically oversees and assists with set ups as needed: moving tables, chairs, podium, stanchions, floor carpet install and tear down

Required Qualifications

Educational Requirements: High school diploma or equivalent

Other Required Qualifications: Current, valid and unrestricted driver's license

Required Experience: One (1) year related work experience or at least two (2) years of student employment experience with a concentration in event coordination or facility management or the successful completion of the KSU Night Owl program competencies as documented by the manager.

Preferred Qualifications

Additional Preferred Qualifications: Proficient in MS Office (MS Excel, in particular). Proficient in CAD software.

Preferred Educational Qualifications: An undergraduate or advanced degree from an accredited institution of higher education in a related field

Preferred Experience: Event Management System or similar event software experience

Proposed Salary

See https://hr.kennesaw.edu/benefits/index.php

Knowledge, Skills, & Abilities

ABILITIES: Creative, with the ability to suggest and implement improvements. Able to handle multiple tasks or projects at one time meeting assigned deadlines. Able to apply technology and innovation to improve efficiency and solve problems.

KNOWLEDGE: Experience creating and updating excel spreadsheets.

SKILLS: Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, project management and presentation skills. Proficient with computer applications and programs associated with the position (i.e., Microsoft Office suite, Event Management System or similar event software experience). Strong attention to detail. Strong customer service skills including phone and e-mail etiquette.