Events Coordinator, Student Engagement

Description

About us

The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to inclusive excellence attracts the brightest learners, scholars and employees from around the globe. Our success has been made possible by the opportunity given to us by Indigenous hosts to operate on their territory, and we cherish our continuing partnerships with these communities. The University of Toronto Scarborough is an exciting campus with unlimited potential. Join us on our journey.

The University of Toronto Scarborough has been a leader in co-operative education and work integrated learning (WIL), for 50 years. Co-op and WIL give students an opportunity to apply skills learned in the classroom, and to expand their knowledge through related work experience. The Department of Arts and Science Co-op is responsible for preparing over 3000 undergraduate students from 58 academic areas to compete for paid co-op work term opportunities. The department is also responsible for engaging industry partners who provide these work terms. A coordinated effort among the stakeholders of student, employer, and university co-op programming contribute to the development of well qualified graduates who are prepared to assume a productive role in society. With a commitment to the equity, diversity and inclusion and the campus' 'Inclusive Excellence' mission, the department works closely with academic departments and support services on campus and with employer and community partners to support students as they work to achieve their academic and co-op/integrated learning aspirations.

This search aligns with the University's commitment to strategically and proactively promote diversity among our community members (Statement on Equity, Diversity & Excellence). Recognizing that Black, Indigenous, and other Racialized communities have experienced inequities that have developed historically and are ongoing, we strongly welcome and encourage candidates from those communities to apply.

Your opportunity

The Events Coordinator, Student Engagement will be the main contact for planning and executing events that bring together current Arts & Science Co-op students. They will coordinate the delivery of a suite of student engagement and success events and workshops aimed at enhancing the Arts & Science co-op student experience, through in person, hybrid and virtual events. These initiatives contribute directly to the overall Arts & Science Co-op department's strategic goals and will increase co-op student engagement and success, build a strong Arts & Science community, and provide a sense of belonging. Example of events include: Co-op Kickoff (welcome and orientation programming) and Peer to Peer Networking.

The role involves planning and executing events throughout the year while working with the student services and event and conference services staff and approved vendors as well as other student services areas on campus. You will develop an event calendar, timelines, key milestones and a proposed budget and work with internal departments and external vendors for set up, catering, registration, and promotion. On the day of the event, you are the contact to ensure smooth execution of activities. Once the event is completed, you will assess event outcomes, gather stakeholder feedback, and provide recommendations to improve and maximize co-op student engagement.

Your responsibilities will include

• Conceptualizing, organizing and executing event activities
• Analyzing client needs and making recommendations on event logistics and options
• Overseeing the implementation of event plans and activities
• Fostering positive relationships with clients
• Delivering presentations to promote programs, opportunities and/or initiatives
• Coordinating meeting schedules, agendas, materials, action and follow-up items
• Writing and editing reports to support initiatives
• Conducting post-event evaluation, analysis and recommendations for changes

Essential Qualifications

• Bachelor's Degree in a relevant area of study or acceptable combination of equivalent experience.
• Minimum three years' of recent and direct experience in coordinating student life or student engagement and success events for undergraduate students
• Experience collecting, analyzing, and reporting on participation and feedback data to measure event success and inform continuous improvement.
• Demonstrated experience developing and delivering events that promote student engagement, skill development, community building, and student success.
• Experience building relationships with campus partners and vendors
• Knowledge of accessibility standards, inclusive event design principles, and practices that promote equitable participation.
• Excellent communication, interpersonal and superior customer service skills.
• Must have strong computer skills; experience in Word, Excel, PowerPoint and other related software.
• Strong organizational skills coupled with the ability to handle multiple tasks, meet deadlines, and excel in a fast-paced environment characterized by changing priorities.
• Demonstrated superior interpersonal skills and the ability to work collaboratively, build consensus, maintain confidentiality, exhibit sensitivity to the needs and interests of a variety of stakeholders, and support the functioning of a diverse team.
• Demonstrated ability to thrive in and contribute to an integrated and collaborative team environment and to apply a positive team approach to working with colleagues.
• Applicants are expected to show evidence of a commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learning and working environment.

To be successful in this role you will be

• Accountable
• Achievement oriented
• Persuasive
• Problem solver
• Resourceful
• Team player

Notes

• This role is currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the University of Toronto's Alternative Work Arrangements Guideline.
• Please note that this is a shared office environment where the regular hours of work are 8:45 AM - 5:00 PM with occasional evening and weekends

Closing Date: 11/06/2026, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 10 -- $75,004 with an annual step progression to a maximum of $95,915. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Student Services
Divisional HR Office Email: humanresources.utsc@utoronto.ca

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP.

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact uoft.careers@utoronto.ca.

Indigenous Substantiation Process

The University of Toronto has implemented a process to substantiate Indigenous Membership/Citizenship/Enrolment for candidates who identify as Indigenous. For more information about this process, please refer to the Indigenous Substantiation Website.

Organization

Established in 1827, the University of Toronto is Canada's largest university, recognized as a global leader in research and teaching. U of T's distinguished faculty, institutional record of groundbreaking scholarship and wealth of innovative academic opportunities continually attract outstanding students and academics from around the world.

U of T is committed to providing a learning experience that benefits from both a scale almost unparalleled in North America and from the close-knit learning communities made possible through its college system and academic divisions. Located in and around Toronto, one of the world's most diverse regions, U of T's vibrant academic life is defined by a unique degree of cultural diversity in its learning community. The University is sustained environmentally by three green campuses, where renowned heritage buildings stand beside award-winning innovations in architectural design.

U of T is one of Canada's Top 100 Employers.
U of T is one of Canada's Best Diversity Employers.

Are you looking for a challenging, meaningful career in a supportive and diverse environment? We offer challenging work within an open environment that celebrates diversity in all its forms. Our focus is on creating a positive work environment that attracts and retains excellent employees through a combination of competitive compensation, favourable working conditions, opportunities for career growth and development and a unique organizational culture.

Employees have access to:

• Excellent health and dental benefits;
• On-site support for training and career development;
• Flexible work arrangements;
• Childcare subsidy;
• Tuition waivers;
• Scholarships and/or tuition waivers for dependants;
• Generous paid time off;
• Support on equity and diversity issues;
• On-site child care;
• University Pension Plan;
• Subsidized athletic facility membership;
• World-renowned libraries;
• Confidential counselling services;
• Parking and TTC Metropasses;
• Employee and Family Assistance Plan;
• Continued health benefits for pensioners.