Events Coordinator - Temporary

This is a termporary,
non-benefited, full-time, 35 hour a week position.

Typical Duties and Responsibilities

• Coordinate event
  logistics, including scheduling, registration, catering, audiovisual services, facilities, accessibility, materials, room setup, and
  breakdown.
• Communicate logistical information to speakers, participants, vendors, and Harvard colleagues.
• Arrange guest
  travel and accommodations as needed.
• Assist with invoices, reimbursements, and event expense documentation.
• Prepare and
  distribute event information and promotional materials.
• Update event listings and other approved website or social-media
  content.
• Schedule and provide day-to-day direction to student event assistants.
• Provide on-site support and respond to
  event-related needs.
• Maintain event calendars, registration information, attendance records, and planning documents.
• Perform
  other event-related duties as assigned.

Basic Qualifications

• At least two years of relevant experience in
  event coordination, administration, hospitality, or a related area. Education beyond high school may count toward experience in accordance
  with Harvard guidelines.
• Experience supporting events involving multiple participants, deadlines, and logistical
  requirements.
• Ability to work occasional evenings and weekends as required.

Additional Qualifications

• Strong organizational, communication, and customer-service skills.
• Ability to manage multiple tasks, meet deadlines, and respond
  effectively to changing needs.
• Demonstrated attention to detail, sound judgment, and ability to work independently with appropriate
  guidance.
• Proficiency with Microsoft Office and ability to learn event-registration, financial, web, and related
  systems.
• Experience in higher education or public programming preferred.

Physical Requirements

Ability
to lift and move event materials weighing up to 25 pounds.