Job Details
Job Title: Events Coordinator - Workforce and Community Partnerships
Department: Corporate, Community, & Continuing Education
Work Location: Main Campus
Duties:
SUMMARY Under direction of the Dean of Workforce and Community Partnerships, the Events Coordinator is responsible for the administration, production, and implementation of programs, events, and services in college facilities. In accordance with the mission, vision and strategic objectives of Workforce and Community Partnerships, the Events Coordinator is responsible for attracting and serving customers and ensuring services are delivered in accordance with established standards. Duties include…
event planning and production; event administration; and marketing/communication related to event coordination. The Events Coordinator is dedicated to the learning college concepts by developing programs and facilitating activities that promote student success and lifelong learning.
Essential duties and responsibilities include the following. Other duties may be assigned.
- Proposes enhancements to improve event planning and implementation process
- Develops cost estimates, contracts, and invoices in accordance with college policies and subdivision revenue goals
- Manages relationships with external event vendors, ensuring contracted services are delivered in accordance with agreements and College/division standards
- Makes recommendations and arranges food and beverage services based on client preference
- Ensures appropriate decor/signage meets the quality expectations of the subdivision and client
- Creates and revises room layouts for each event
- Manages on-site production and clean up for events as necessary
- Coordinates with other college departments as necessary to deliver events
- Communicates in a timely manner with internal and external event organizers
- Prepares event outlines for approval by customer
- Assists with preparing event budgets including provisions for target profit margins
- Coordinates appointments and visits to promote conference center facilities and capabilities
- Maintains and distributes an accurate schedule and calendar of events
- Maintains a resource list of recommended external vendors
- Prepares contracts, addendums, and invoices in a timely manner per department standards
- Serves as primary point of customer service for events and customers
- Manages customer relations, including collection efforts regarding delinquent accounts and receivables
- Assists College departments with presenting and promoting programs/services to prospects
- May participate in college and subdivision outreach activities (presentations and events)
- May serve on College committees and task forces as required
- Develops relationships with internal and external groups, agencies, schools, and community groups to enhance and promote programs and services
- Supervises staff including any contract, temporary and support staff when conducting an event
- Ensures that vendors and/or independent contractors are effective and represent the mission and vision of the division Ensures vendors and independent contractors deliver contracted services that meet event requirements, contractual expectations, and College/division standards
- Communicates effectively and collaborates with stakeholders during the planning and execution of events
- Other duties as assigned
Education/Experience:
- Bachelor’s degree in education, business administration, hospitality management, or applicable degree required.
- Three (3) or more years of business, hospitality, event management, communications, or relevant work experience required.
- Budgeting and fiscal responsibility experience
Please ensure you have listed the minimum of three (full-time equivalent years of experience) on your materials
Qualifications:
- Supervisory experience preferred
- Salesforce CRM experience preferred
- Organizational and project management skills
- Budget management and analysis
- Computer proficiency and ability to utilize databases/CRM platform
- Strong verbal, listening, and written communication skills
- Ability to work effectively with a diverse college workforce and client group; ability to lead and work collaboratively with staff, faculty, consultants, and others
- Ability to monitor the attainment of defined objectives and goals
- Understands and effectively works in business, non-profit, hospitality, and higher education environments
- Must be available outside regular business hours to support scheduled events, customer needs, and address urgent operational issues
Position Status: Full Time
Hours: General Hours 8:00 a.m. – 5:00 p.m. Evenings and weekends as required by customer event needs
Salary/Wage: $60,957-$78,000 (plus exceptional benefits)
Hourly/Salary: Salaried
Benefits:
FT Professionals Position Moraine Valley offers a generous benefits plan which includes paid time off, tuition discounts for eligible employees and family, medical, dental, vision, and retirement benefits in a collaborative and friendly environment. These include:
- Health, Dental, Vision
- Life insurance, Optional life
- Disability insurance
- Tuition reimbursement
- Tuition waiver
- SURS Retirement plan
- Vacation Days
- Holidays
- Sick Leave
- Personal days
- Bereavement days
- Tax-sheltered annuity plans
Please visit our site to review specific benefits and eligibility criterion for this position/category at www.morainevalley.edu/hr
Review of Applications Begins: 09/21/2026
Posting Number: AP00584P
Open Date: 09/02/2026
Open Until Filled: Yes
Special Instructions to Applicants:
To ensure full consideration, well-qualified applicants should apply prior to the review date with complete materials (resume, cover letter, and complete application with employers and references). Please apply through jobs.morainevalley.edu only.
For more information or assistance:
Moraine Valley Community College
Office of Human Resources
(708) 974-5704
hr@morainevalley.edu
Organization
Moraine Valley Community College is dedicated to ensuring our students gain the knowledge and skills needed to meet the demands of a changing world. With nearly 150 programs, expert faculty, state-of-the-art learning facilities, and a vibrant campus culture, you’ll see why we are among the nation’s premier two-year institutions of higher learning.
The Moraine Valley Community College District 524 covers 139 square miles in the southwest suburbs of Chicago. The district has population of about 400,000 people and includes 26 communities.
Recognizing employees are among our most valuable resources, Moraine Valley strives to attract, hire and retain diverse and highly qualified personnel.
Our Human Resources Department is committed to providing professional, prompt and fair services to current and prospective employees. We are excited at the prospect of new personnel sharing their knowledge and expertise within our community and we encourage all to apply for open positions for which they are qualified. The college prides itself on providing an atmosphere that fosters professional and personal growth—one of the many reasons we are recognized as an Avatar HR Solutions Best in Class Employer.
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