Events Set-Up Assistant

Open Recruiting Job Type: Full-Time Monthly Salary: Job Category: Non-Exempt Required Qualifications: Event Setup Experience Supervisory Experience Preferred Qualifications: Experience with Mazevo software or similar Bachelors Degree Job Description: The Event Assistant is a hands-on position responsible for setting up, changing over, and breaking down event spaces managed by the LBJ Student Center. This position regularly moves and arranges tables, chairs, podiums, staging, and other event equipment while leading and working alongside the student setup crew. The Event Assistant recruits, trains, schedules, and supervises student employees; maintains event furniture, equipment, and storage areas; and ensures room setups are accurate, safe, and completed on time. This position works closely with Event Planning and rest of Event Production staff and provides customer service when responding to setup needs and changes during events. Job Duties: Personally perform and oversee event setups, room changeovers, and breakdowns in the LBJ Student Center and other managed indoor and outdoor locations. Move, arrange, and store tables, chairs, podiums, staging, and other event furniture and equipment according to room diagrams and setup instructions. Recruit, hire, train, schedule, and supervise the student setup crew. Assign work, monitor progress, and work alongside students to complete setups accurately and on time. Review event schedules and setup requirements, identify staffing and equipment needs, and prioritize work when multiple setups or room changeovers occur within tight timeframes. Complete setups independently when appropriate and safe, and coordinate additional assistance when needed. Train student employees on safe equipment handling, setup standards, customer service, and departmental policies and procedures. Provide ongoing coaching and address performance concerns. Inspect completed room setups for accuracy, cleanliness, accessibility, and safety before events begin. Maintain organized equipment storage areas, track inventory, inspect furniture and equipment, and coordinate repairs or replacement needs. Communicate with Event Planning, Event Production, building managers, and customers to clarify setup requirements, respond to changes, and resolve setup issues during events. Perform other duties as assigned. Additional Information to Applicants: Job Open Date: 11/05/2026 Job Close Date: 11/20/2026 Open Until Filled: No Normal Work Days: Monday, Tuesday, Wednesday, Thursday, Friday Normal Work Hours Start: 2:00 PM Normal Work Hours End: 11:00PM Posting Notices: Legal and Required Notices: Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions. Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications. In accordance with federal law, all new employees must complete the Form I-9 and provide acceptable documentation verifying their identity and authorization to work in the United States. Texas State University participates in E-Verify, and employment is contingent upon the successful verification of work authorization. Employees are required to maintain valid work authorization to satisfy the conditions of Form I9 at all times during their employment and the university makes no implicit or explicit promises to financially support visa or permanent residency applications. Quicklink: https://jobs.hr.txstate.edu/postings/59145 "">https://jobs.hr.txstate.edu/postings/59145 For a detailed description of this position and to apply, visit https://apptrkr.com/9946124 "">https://jobs.hr.txstate.edu/postings/59145 or call (512) 245-2557 or visit our office at 601 University Dr., J.C. Kellam Bldg., Suite 340. About Texas State and San Marcos: Texas State University is a emerging research institution located in the burgeoning Austin-San Antonio corridor and in the beautiful Texas Hill Country. It is the largest of eight campuses in the Texas State University System and one of the 75 largest universities in the country, with over 38,000 students and approximately 4,000 faculty and staff Texas State is located in San Marcos, a growing community of over 50,000 people located about half way between Austin and San Antonio. Texas State enjoys a setting that is unique among Texas universities. The beauty of the crystal-clear San Marcos River and the stately cypress and pecan trees on the campus add to the charm of the university's picturesque setting. Our location on the banks of the San Marcos River provides outdoor recreational activities throughout the year. Why work @ Texas State? • Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents! • Generous paid time off: vacation, holidays, sick days and many more! • Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program • Great professional development opportunities: choose from a variety of workshops, training, online learning and even access educational leave opportunities and reimbursement for academic courses • An inclusive Bobcat community: join our many social networks offered on and off-campus • Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions By joining the Texas State Bobcat team, you'll be a part of one of the most beautiful, diverse, and growing universities in the nation. je-c5eeaf9047f94ab4942302bdf16fde7c