Events Supervisor
Job Summary
The Special Events Specialist assists Public Safety with planning,
implementing, and overseeing all needed arrangements for various
events, in multiple venues, across campus. The incumbent will
interface with all necessary departments across campus, be on site
for events, resolve conflicts, and support all events operations.
On occasion, the Events Specialist would assist with assigning
needed personnel and providing supervisory oversite. This position
will assist to direct and oversee operation of the Evolv Weapon
Detection system, as required, for events.
This position reports to the Events Supervisor under the Special
Functions Lieutenant and will be part of the Special Events Unit
for the Department of Public Safety. This position will work to
help further the collaboration and partnership between the
Department of Public Safety, Auxiliary Services, Stadium, Arena and
Campus Event Services and other various departments on campus to
enhance event safety.
Safety is a top priority for the University of Utah. The Chief
Safety Officer (CSO) for the University is the Director of Public
Safety and serves as chief of police services. The CSO is
responsible for overseeing the University's Department of Public
Safety, which includes the following operational divisions:
University Police, Campus Security, Health Security, Emergency
Management, Emergency Communications, and the central
administrative Office of the CSO. Safety looks and feels different
to each person, and the U Department of Public Safety is committed
to working with the community to foster a safe environment where
all individuals feel empowered and equipped to succeed in their
work, education, and other business with the university.
More at
publicsafety.utah.edu.
Responsibilities
- Assists with facilitating, forecasting, planning, policies, and
procedures in the areas of customer service, staff management and
budgetary goals and objectives that are consistent with University
of Utah's policies.
Assists with oversite and operation of the Evolv Weapon
Detection system, deployed at all large special events and many
other events across campus. Driving the setup, calibration, and
operation of the system for events, as well as assisting with
scheduling personnel to operate them, and being on site to oversee
the operation. At times, the Events Specialist will be tasked with
supervising event personnel and employees involved with
screening.
Assist to develop, enhance, and execute training for staff on
operation of the Evolv system, and how to troubleshoot issues that
arise.
Assist the Event Supervisor in supervising some of the
activities of security staff, subcontractors and vendors as
required to successfully execute all aspects of the event related
to the Evolv system, and other event duties as assigned.
Assists in the arrangement of logistics for all events and
provides administrative support, including preparation and
dissemination of informational materials and communications
regarding the event. This may include but not limited to;
audiovisual usage, security, supplies, transportation/parking, and
guest services.
Coordinates and liaises with various departments on campus to
schedule and arrange setup of the Evolv system. Including but not
limited to: Stadium, Arena, and Campus Events Services, Auxiliary
Services, Utah Athletics, Scheduling Office, Red Butte Gardens,
etc.
In tandem with the Events Supervisor, the Events Specialist
will arrange for coordination and interaction with DPS Security
personnel, and contract security and vendors for staffing personnel
for events and event logistics. Strong working relationship with
DPS Security staff is vital to the success of this position. This
position requires strong organizational skills
Maintains ongoing communication with guests, staff, and
vendors.
Provides ongoing administrative support to the Special Events
unit.
Assistance with other projects related to Special Events,
including analyzing data, processes, and procedures for evaluation
and adjustments.
Assisting with identifying best practice safety standards in
the industry to implement for events.
Be on site for events that occur on campus to coordinate and
help supervise operation of the Evolv system and screening
personnel.
Attend multiple event planning meetings and coordinate with
Special Events Unit Sergeant and other personnel for logistical
needs of any event.
Other duties as assigned by the Events Supervisor, Special
Functions Lieutenant, Special Events Sergeant, or the Special
Events unit.
Minimum Qualifications
Requires a Bachelor's degree in a related area or equivalency (one
year of education can be substituted for two years of related work
experience) and 3 years of progressively more responsible events
coordination experience. Demonstrated human relations and effective
communication skills required. A related field may include but is
not limited to: Business, Communications, Hotel / Hospitality
Management, Sports Management and Public Relations.
Demonstrated leadership skills in planning and supervising
employees and processes.
Applicants must demonstrate the potential ability to perform the
essential functions of the job as outlined in the position
description.
Preferences
- Demonstrated leadership, critical thinking, problem solving, and
decision-making skills.
- Ability to oversee multiple projects/events and work assignments
for a variety of staff, and subcontractors.
- Strong organization skills.
Special Instructions
Requisition Number: PRN46171B
Full Time or Part Time? Full Time
Work Schedule Summary: Due to the nature of this assignment,
this position must remain flexible and willing to work an adjusted
schedule to accommodate the needs of special events. This may
include being on call as needed. Special events occur on the campus
at all hours of the day, 7 days per week. Being able to adapt to
the needs of scheduled events is paramount. Many events will bring
an opportunity for additional compensation depending on billable
circumstances.
Department: 00471 - Public Safety
Location: Campus
Pay Rate Range: 30.00 - 45.00
Close Date: 12/09/2026
Open Until Filled:
To apply, visit https://apptrkr.com/9813900"">https://utah.peopleadmin.com/postings/209055
je-76584d3ac42340eeace314771f79230b
