"Events & Youth Camp Manager"

Job Details

Job Posting: JR101196 Events & Youth Camp Manager (Open)

Department: University Relations & Marketing, PM

Position Type: Regular

Open Date: 07-28-2025

Job Description: PURPOSE: Bowie State University’s Conference & Event Services team is seeking a highly organized and knowledgeable Events & Youth Camp Manager to oversee the planning, execution, and management of university-hosted and external youth camps, programs, and events. This position plays a key role in ensuring compliance with the State of Maryland and Prince George’s County regulations for youth programming and supports the university’s external event rental operations.

DUTIES & RESPONSIBILITIES

Youth Camps & Programs Coordination

• Serve as the lead manager for all youth camps and programs hosted on campus.
• Ensure full compliance with all State of Maryland and Prince George’s County regulations governing youth camps, including but not limited to: Staff background checks and fingerprinting, Child protection and safety training, Emergency management and response plans, Medical and consent documentation.
• Maintain accurate records of required documentation and coordinate with internal departments (e.g., HR, Risk Management, Campus Safety) to meet compliance standards.
• Support university-sponsored and external youth programs from inquiry through post-program wrap-up, ensuring a safe, efficient, and high-quality experience for all participants.

Event Management

• Assist with coordination and execution of campus events, including university functions and external rentals.
• Serve as a point of contact for external groups renting space, helping them navigate university processes and ensuring contract requirements are met.
• Support logistics such as space reservations, setup/teardown, A/V coordination, catering, and guest services.
• Work closely with campus partners (Facilities, Public Safety, Dining Services, etc.) to ensure seamless event execution.

Administrative & Operational Support

• Help process external rental contracts, track event details, and maintain scheduling documentation in event management software.
• Communicate and coordinate with clients, vendors, and university departments as needed.
• Work with the Accounting Specialist to coordinate billing, invoicing, and payments.

MINIMUM QUALIFICATIONS

• Bachelor’s degree in Event Management, Recreation, Hospitality, Education, or related field.
• Minimum 2 years of experience managing youth camps or programs in Maryland.
• Thorough knowledge of State of Maryland COMAR regulations and compliance requirements for youth programs.
• At least 2 years of event planning or coordination experience.
• Demonstrated ability to manage multiple projects and deadlines.
• Excellent written and verbal communication skills.
• Strong attention to detail and organizational skills.
• Ability to work evenings, weekends, and extended hours as required by event schedules.

PREFERRED QUALIFICATIONS

• Experience coordinating events or youth programming at a college or university.
• Familiarity with campus event scheduling systems (e.g., 25Live).
• CPR/First Aid and youth protection certifications a plus.

Additional Job Information: Benefits include medical, dental, prescription, long-term disability, accidental death and dismemberment insurance and life insurance; paid time for paid sick leave, annual leave, and personal leave; 12 paid holidays per year, tuition remission; employer-funded pension and supplemental retirement account. This position is a full-time, in-person role with the expectation that additional hours, including nights and weekends, may be necessary to meet deadlines and support events.