Exchange Student Advisor and Operations Coordinator

Position Information

Position Title: Exchange Student Advisor and Operations Coordinator
Department: Office of Education Abroad
Posting Link: https://www.ubjobs.buffalo.edu/postings/62237
Job Type: Full-Time

Posting Detail Information

Position Summary

The Office of Education Abroad at the University at Buffalo (UB) seeks a highly motivated and student-focused professional to serve as Exchange Student Advisor and Operations Coordinator. This individual will thrive in a fast-paced, collaborative environment and play a key role in advancing UBs global engagement initiatives.

This position supports the coordination of inbound exchange and specialized programs while also contributing to the effective administration of Education Abroad operations.

As the Exchange Student Advisor and Operations Coordinator you will:

• Coordinate UBs inbound exchange programs by liaising with international partner universities and campus stakeholders
• Serve as the primary advisor for students studying at UB under bilateral exchange agreements and other specialized partnerships.
• Support Education Abroad operational functions as Operations Coordinator, including student and course registration, course articulation, and the management of program and student data.
• Serve as the primary advisor for an assigned portfolio of outbound Education Abroad programs.
• Contribute to outreach and recruitment efforts, representing the Office of Education Abroad at promotional and outreach events.
• Support projects that further international education exchange and education abroad.

This is a full-time position which may include occasional evening or weekend hours as needed to meet the positions professional obligation.

Learn more:

• Our benefits, where we prioritize your well-being and success to enhance every aspect of your life.
• Being a part of the University at Buffalo community.

University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities

Minimum Qualifications

• Bachelors degree and two years of directly-related work experience or an equivalent combination of education and experience
• Experience should include previous direct international student programming and/or advisement responsibilities at a U.S. university or college.
• Excellent oral and written communication skills are required, as is an ability to communicate effectively with individuals from a wide variety of nations and cultures.
• Ability to manage multiple tasks with deadlines simultaneously
• Strong computer skills, and an ability to manage data accurately and confidentially

Preferred Qualifications

• Prior study abroad participation or experience working internationally
• Masters degree in international education or a related field
• Experience with program development and assessment
• Prior experience with Terra Dotta software or similar enrollment management software packages
• Familiarity with J1 and F1 visa processes

Salary Range

$57,151 - $62,000

Special Instructions Summary

The cover letter should address key challenges facing higher education today and explain how your skills and experience prepare you to support a diverse population of students pursuing study abroad opportunities. Additionally, it should include how you would provide high quality support to international exchange students planning to study in the U.S. for a semester or academic year.

Contact Information

Contact's Name: Adam Rubin
Contact's Title: Assistant Vice Provost and Director of Education Abroad
Contact's Email: arubin@buffalo.edu
Contact's Phone: 716-645-1785

Posting Dates

Posted: 05/01/2026
Date to be filled: 06/22/2026