"Executive (Administration and Research Support)"

Job Description

To provide administration and research support for Vice-Deans and RSU.

Executive and Administrative Support

• Provide secretarial and administrative assistance to two Vice-Deans, including calendar management, scheduling of meetings, and coordination of appointments.
• Manage travel arrangements, including booking of flights, accommodation, and ground transport, as well as processing travel and expense claims in a timely manner.
• Organise departmental events such as meetings, working lunches, and ad hoc engagements.
• Record minutes of internal meetings and ensure appropriate follow-up on decisions and action items.

Research and Community Support

• Support the planning, coordination, and logistics of research-related activities such as seminars, workshops, brown bag sessions, and speaker series.
• Raise and prepare procurement documentation in accordance with the University Procurement Policy.
• Process invoices and reimbursement, and work with Finance to address payment issues.
• Assist in the administration and monitoring of research grants, ensuring compliance with relevant terms and conditions.
• Undertake ad hoc research-related and administrative assignments as required.

Qualifications

• Minimum 1-3 years’ experience in an administrative or Personal Assistant role.
• Diploma or Degree from a recognised institution/university.
• Strong knowledge of secretarial duties.
• Possess good administrative and organisation skills.
• Fluent in spoken and written English.
• Able to work independently.
• Good communication and interpersonal skills.
• IT savvy and proficient in Microsoft Office applications.

More Information

Location: Bukit Timah Campus

Organization: Lee Kuan Yew School of Public Policy

Department: Research Support Unit

Job requisition ID: 30243