"Executive Administrative Assistant"

Job Description

Rocky Mountain College invites applications for the position of Executive Administrative Assistant within the Student Life division. This fulltime, exempt position provides high level administrative support to the Executive Vice President/Dean of Student Life and serves as a central resource for communication, scheduling, event coordination, and office operations. The successful candidate will demonstrate professionalism, strong organizational skills, and a commitment to supporting a student-centered campus environment.

About the College

Rocky Mountain College is a small private liberal arts institutions focused on academic success and personal growth. Rocky Mountain College is the oldest college in Montana, founded in 1878. Its history demonstrates a commitment to excellence and openness to all points of view. The College finds strength by joining a liberal arts tradition and the heritage of practical training for specific careers. The campus of Rocky Mountain College occupies approximately 60 park-like acres in a residential section of Billings, Montana.

Evergreen trees, shrubs, and perennials make the campus particularly welcoming to our approximately 1,000 enrolled students. Billings offers all of the benefits of a big-city life with small-town Montana hospitality.

Essential Functions

• Provide primary administrative support to the EVP/Dean of Student Life
• Assist students, faculty, staff, and visitors; schedule appointments and direct individuals to appropriate resources
• Manage calendars, coordinate meetings, and prepare agendas, minutes, and supporting documents
• Operate the campus switchboard and perform daily office tasks including word processing, data entry, proofreading, and filing
• Coordinate major Student Life events (Orientation, Yule Log Dinner, Study Break Breakfast, Commencement)
• Process requisitions, purchase orders, check requests, expense reports, and credit card transactions
• Produce ID cards, issue parking permits, maintain related databases, and process fines and fees
• Submit work orders and manage room reservations for campus spaces
• Utilize mail merge for bulk communications and event materials
• Hire, train, schedule, and supervise work study students; manage payroll timeclock
• Serve as recording secretary for Board of Trustees committees

Core Competencies

• Strong written and verbal communication skills
• Excellent organizational and multitasking abilities
• High level of professionalism, confidentiality, and discretion
• Customer service orientation and interpersonal effectiveness
• Proficiency with Microsoft Word, Excel, and PowerPoint
• Ability to operate a telephone switchboard and learn campus systems
• Ability to work independently and collaboratively

Education & Experience Requirements

• College degree preferred
• Minimum one year of administrative or office experience required
• Experience in higher education or student services preferred
• Experience supervising student employees is beneficial

Salary: Competitive salary based on experience. In addition, Rocky Mountain College offers a comprehensive benefits packet, flex time off, and tuition remission.

Qualified applicants may apply by submitting a letter of interest, resume, a list of 3 professional references, and the Rocky Mountain College Staff Application via email at jobs@rocky.edu or mail to: Human Resources, Rocky Mountain College, 1511 Poly Drive, Billings, MT 59102. The position is open until filled.

Rocky Mountain College is an Equal Opportunity and Affirmative Action Employer and is strongly and actively committed to diversity within its community. Persons of diverse ethnic backgrounds are encouraged to apply.