"Executive Assistant A"

Executive Assistant A

University Overview

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The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title
Executive Assistant A

Job Profile Title
Executive Assistant A

Job Description Summary
The Department of Neurology in the Perelman School of Medicine has over 230 full time faculty (clinicians and full-time researchers) and 16 divisions that serve both adult and pediatric neurology patients.

The Department is seeking an Executive Assistant that provides high-level support to the Chair of the Department of Neurology, handling a variety of complex and confidential tasks to ensure the efficient operation of the Chair's office. The Executive Assistant also provides advanced and expert-level support to the Chair by managing their time and priorities with meticulous calendar management, drafting and editing correspondence, and compiling background information on priority issues and projects. The Executive Assistant will also maintain and process reimbursements and maintain annual committee memberships.

This individual serves as a liaison to internal and external constituents and is the first point of contact for the Chairs Office to internal and external visitors. The Executive Assistant effectively collaborates with individuals at all levels of the organization including senior leaders of the School of Medicine and University of Pennsylvania Health System.

Job Description

Job Responsibilities

• Provide high-level administrative support. Create reports, memos, letters, and other documents, using word processing, spreadsheet, database, or presentation software.
• Manage and maintain daily schedule, coordinate and arrange and coordinate important meetings.
• Make travel arrangements for Chair of Department, as well as processing all reimbursements for these external trips, invited lectures and national society annual meetings.
• Communicating with people outside the organization, representing the organization to customers, the public, government, and other external sources. Communicating with internal high level and senior leadership of the university and health system.
• Manages, plans and coordinates the implementation of all activities for the Office of the Chair.
• Other duties and responsibilities as assigned

Qualifications

• Bachelor of Arts, Bachelor of Science, and 3 to 5 years of experience or equivalent combination of education and experience is required.

Job Location - City, State
Philadelphia, Pennsylvania

Department / School
Perelman School of Medicine

Pay Range
$64,500.00 - $70,000.00 Annual Rate

Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job's level. Internal organization and peer data at Penn are also considered.