"Executive Assistant"

Job Description:

• The School of Chemistry and Molecular Biosciences
• Full-time, permanent position
• Base salary will be in the range $82,133.76 - $91,295.50 + 17% Superannuation (HEW Level 5)
• Based at our St Lucia location

About This Opportunity

Join a collaborative and welcoming School community, working closely with university leaders, staff, and students. As Executive Assistant to the Head of School and School Manager, you’ll be the central point of support for the leadership team and play a key role in the smooth running of the School of Chemistry and Molecular Biosciences.

This is a varied role that will see you:

• Managing diaries, meetings, travel, and correspondence for senior leaders.
• Coordinating and supporting committees, events, and staff-related processes.
• Drafting and preparing documents, handling enquiries with professionalism and discretion.
• Supporting teaching commitments and ensuring deadlines are met.
• Providing reliable financial administration, including credit card reconciliations.

No two days are the same. You’ll be trusted to manage priorities, build strong relationships, and provide proactive, high-quality support.

About UQ

As part of the UQ community, you will have the opportunity to work alongside the brightest minds, who have joined us from all over the world. Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you will have the opportunity to contribute to activities that have a lasting impact on our community.

Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:

• Up to 26 weeks paid parental leave/paid primary care leave
• 17% superannuation contributions + 17.5% annual leave loading
• Access to flexible working arrangements including limited, negotiated hybrid working options, flexible start/finish times, and purchased leave.
• Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
• Career development opportunities –access to exclusive internal-only vacancies and our Study for Staff program
• On campus childcare options
• Affordable parking (from just $6.15 a day)
• Salary packaging options

About You

We’re looking for an organised, adaptable, and proactive administrator who thrives in a busy environment and enjoys supporting others to succeed. Ideally, you’ll have:

• Relevant qualifications or equivalent experience in providing high-level administrative support.
• Strong organisational skills, with the ability to manage competing priorities and deadlines while maintaining attention to detail.
• Excellent interpersonal and communication skills, including discretion in handling sensitive matters.
• Experience managing diaries, correspondence, and stakeholder relationships in a complex environment.
• Experience servicing committees or a demonstrable aptitude to acquire this skill.
• A commitment to customer service and building positive workplace relationships.

The successful candidate may be required to complete a number of pre-employment checks, including right to work in Australia. You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment.

Questions?

For more information about this opportunity, please contact Mark Starkey via m.starkey@uq.edu.au. For application inquiries or for a copy of the full position description, please reach out to the Talent Acquisition team at talent@uq.edu.au, stating the job reference number (below) in the subject line.

Want to Apply?

We welcome applications from all individuals and are committed to an inclusive and accessible recruitment process. To be considered, please ensure you upload: Resume and A cover letter summarising how your background aligns with the 'About You' section. Our strength as an institution lies in our diverse colleagues. We're dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We're committed to attracting, retaining, and promoting diverse talent. If you require an alternative method to submit your application due to accessibility needs or personal circumstances, please contact talent@uq.edu.au.

Other Information

UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory. Candidates who don’t meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role. Applications close Sunday, 12 October at 11.00pm AEST (R-56522). Please note that interviews have been tentatively scheduled for late October.