"Executive Assistant"

Hiring Department

Office of Medical Education

Job Description

The School of Medicine Office of Medical Education is seeking a highly organized, proactive Executive Assistant to provide executive-level administrative support to dean-level leadership. This role is ideal for someone who thrives in a fast-paced academic environment, anticipates needs, and keeps operations running smoothly behind the scenes.

Key Responsibilities

Executive & Calendar Management

• Manage complex scheduling through Outlook, including prioritizing appointments and resolving conflicts
• Coordinate all meeting logistics including room reservations, technology, meals, and materials
• Communicate with attendees to ensure preparedness and availability

Leadership & Committee Support

• Provide administrative support to the Medical Education Leadership team and committees
• Schedule meetings and distribute agendas and materials
• Take and prepare meeting minutes
• Assist with special projects and ongoing initiatives

Academic & Program Support

• Support faculty evaluation processes
• Assist with accreditation-related documentation and coordination
• Plan and support events and leadership activities
• Draft professional correspondence and prepare PowerPoint presentations

Administrative & Operational Support

• Manage confidential communications and sensitive documents
• Arrange travel and process reimbursement reports
• Track expenses and provide general office support

Other duties as assigned

What Makes You a Great Fit

• Strong proficiency in Microsoft Outlook, Excel, Word, PowerPoint, and Teams
• Exceptional attention to detail and organizational skills
• Ability to manage multiple priorities with professionalism and discretion
• Self-starter with initiative and strong problem-solving skills
• Collaborative, flexible team player who supports leadership with confidence

Shift

Monday – Friday
8:00 a.m. – 5:00 p.m.
Occasional evenings and weekends may be required to accommodate special events.

Minimum Qualifications

Bachelor's degree or an equivalent combination of education and experience and at least 3 years of experience from which comparable knowledge and skills can be acquired is necessary

Anticipated Hiring Range

Salary Range: $18.87 - $26.50 hourly
Grade: GGS - 008
University Title: EXECUTIVE ASSISTANT
Internal applicants can determine their university title by accessing the Talent Profile tile in myHR.

Application Materials

In addition to the Online Application, please provide a Resume/CV.

Benefit Eligibility

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/totalrewards/benefits.

Equal Employment Opportunity

The University of Missouri is an Equal Opportunity Employer.
To request ADA accommodations, please call the Director of Accessibility and ADA at 573-884-7278.