Key Responsibilities

• Provide high-level administrative support to Cancer Center leadership, including calendar management, meeting coordination, and daily operational execution
• Prepare executive-level correspondence, reports, presentations, and meeting materials
• Coordinate and attend leadership meetings; take detailed minutes and track progress on strategic initiatives
• Manage communication (calls, emails, visitors) with professionalism and discretion; triage and respond appropriately
• Anticipate leadership needs by preparing agendas, briefing materials, and supporting documentation
• Coordinate travel arrangements, itineraries, and logistics for leadership and guests
• Support virtual and in-person meetings, including room setup, technology coordination, and speaker readiness
• Maintain organized filing systems and ensure proper handling of confidential and sensitive information
• Assist with HR-related processes such as reviewing applications, tracking time records, onboarding administrative staff, and supervising interns
• Manage supplies, purchasing, expense reports, reimbursements, and financial documentation (including journal entries as needed)
• Support Cancer Center events, including planning, communication, setup, and day-of coordination
• Create and distribute communications such as flyers, announcements, and emails

Additional Opportunities

• Serve as an ambassador for the Cancer Center, fostering a positive and collaborative environment
• Lead or support staff engagement initiatives and special projects
• Contribute to process improvements and operational efficiencies
• Participate in professional development opportunities to enhance both technical and soft skills
• Play a key role in supporting high-impact initiatives across research, education, and clinical missions
• Other duties as assigned

Shift

Monday – Friday 8:00 a.m. – 5:00 p.m.