"Executive Assistant, Finance"

Executive Assistant, Finance

Company: Lincoln Memorial University

Job Location: Harrogate, 37752

Category: Executive Assistants

Type: Full-Time

Department: FINANCE

Position Category: Staff Full Time

Job Description

The Executive Assistant, Finance provides high-level administrative, operational, and risk management support to the Vice President for Finance & Administration. This position coordinates the day-to-day operations of the Vice President's Office, supports financial and contractual functions, and assists in managing the University's risk and insurance programs. The role requires exceptional organizational skills, discretion, and the ability to manage complex projects in a fast-paced environment.

Required Qualifications

• Bachelor's degree or equivalent experience in business administration, finance, or a related field.
• Strong organizational, analytical, and interpersonal skills.
• Experience in office management, executive support, or risk/insurance coordination.
• Proficiency in Microsoft Office Suite and database management.

Preferred Qualifications

• Experience in higher education administration.
• Familiarity with property management, contract review, or insurance claims processes.

Job Duties

• Manage scheduling, correspondence, reports, and confidential materials for the Vice President.
• Prepare presentations, agendas, and meeting documentation for Finance & Administration committees.
• Serve as the liaison between the Vice President and internal/external stakeholders.
• Support budget preparation, monitoring, and reporting processes.
• Maintain departmental records, contracts, and compliance documentation.
• Assist with financial data collection, reporting, and tracking for departmental initiatives.
• Support the review and organization of vendor contracts, service agreements, and purchase requests.
• Maintain accurate records of departmental budgets and property-related transactions.
• Coordinate with internal departments to ensure compliance with university fiscal policies.
• Serve as the point of contact for the University's insurance providers, brokers, and legal counsel.
• Maintain and update institutional insurance policies, bonds, and certificates of coverage.
• Assist with claims management, documentation, and insurance renewals.
• Maintain accurate risk assessment records and ensure compliance with university and regulatory standards.
• Serve as liaison for commercial property leases, billing, and communications between LMU and lessees.
• Maintain records of lease agreements, insurance documentation, and renewals.
• Support administrative oversight of university property and leased facilities as needed.
• Assist in special projects or initiatives within the Finance & Administration division.
• Maintain confidentiality and demonstrate a high level of professionalism in all interactions.
• Plan, coordinate, and oversee the administrative operations of the Vice President's Office.