"Executive Assistant for the College of Engineering and Applied Science"

Executive Assistant

College of Engineering and Applied Science

Elevate Your Career at UCCS: Innovate, Inspire, and Impact in the Rockies!

Who We Are

The University of Colorado Colorado Springs (UCCS) is a premier educational institution that prides itself on academic excellence, research, and community engagement and is actively seeking an Executive Assistant to join our team! UCCS offers a diverse and inclusive learning environment that fosters innovation, growth, and the holistic development of its students.

At the base of the Rocky Mountains, Colorado Springs is captivated by its stunning landscapes, making it a paradise for nature lovers. This city is more than its scenery—a mosaic of history, arts, and a vibrant tech scene. We invite you to join a community that cherishes outdoor adventure as much as forward-thinking growth, an exceptional setting for both career and lifestyle.

Salary Range: $61,922 - $70,910 annually. Compensation will be commensurate upon experience and qualifications. This position is Exempt from the Fair Labor Standards Act (FLSA) overtime provisions.

Work Location: On-site

Benefits at a Glance

• Generous Time Off: Enjoy 22 vacation days, 10 sick days, paid parental leave, 13 recognized holidays, and provisions for bereavement, jury duty, and FAMLI Leave.
• Robust Health Coverage: Our comprehensive medical plans cover preventative care at no cost, including a yearly mental health visit. Plus, benefit from affordable dental, vision plans, and competitive prescription drug prices.
• Financial & Retirement Benefits: Take advantage of our health savings, flexible spending accounts, and life and disability insurance. Plan for your future with our retirement options.
• Further Your Education: Avail nine waived credits per academic year for courses at any CU campus. We invest in your educational and professional growth.
• Wellness & More: From wellness programs aimed at achieving your best self to various additional benefits through CU Advantage, we prioritize well-being and holistic development.

Summary

The Executive Assistant provides administrative and operational support to the Dean and the College of Engineering and Applied Science. This position will coordinate the day-to-day activities of the Dean's Office and the college, handling a range of assignments. The position requires a highly organized, individual with problem-solving skills with the ability to manage concurrent tasks and work independently.

Essential Functions

• First point of contact in the Dean's Office, serving as office manager and receptionist, managing incoming and outgoing mail, serving as the point person for campus and system questions related to the college, interacting with members of the business community and public on behalf of the Dean and the college, providing information to university administrators, faculty, staff and students.
• Maintains the Dean & Associate Dean's schedule, including managing the Dean & Associate Dean's calendar, coordinating and scheduling meetings, and managing the Dean and Associate Dean's travel arrangements.
• Serves as purchasing agent for Dean and college-level purchasing; creates and processes purchase orders; maintains and reconciles procurement card.
• Maintains office supply inventory and maintains office equipment and services.
• Plan and coordinate college level events and activities from start to finish, including but not limited College Meeting & Awards, Student Awards Ceremony, Order of the Engineer, Pledge of the Computing Professional, Open House, retirement parties, holiday parties, ABET accreditation visits, and multiple external scholarship appreciation lunches.
• Responsible for the creation and timely distribution of Dean's List and President's List letters, thank you letters, as well as degree verification and intent to graduate letters.
• Oversee and maintain EAS social media.
• Coordinate projects and communication of information from the Dean's office, such as conferences, workshops, faculty and staff retreats, staff meetings, and other matters as they arise.
• Maintains and organizes the college records system, including shared drive and process documentation.
• Collects and prepares information for college leadership meetings, composes and edits confidential correspondence, assists with presentations and performs basic administrative duties.
• Proofs, formats, and edits documents submitted for Dean's review, approval and signature.
• Coordinates with college programs to manage and update digital academic catalog.
• Manages and reserves Engineering academic and shared spaces as requested.
• Maintains lost and found for the college.
• Coordinate with Facilities regarding routine work requests and projects going on in the building.
• Coordinate with OIT regarding ticket requests in EAS-managed spaces.
• Monitor, route, and respond to the College email inbox eas@uccs.edu.
• Manage and update email lists as needed.
• Coordinate certain aspects of new staff logistical onboarding, such as softphone number setup, ordering nametags, business cards, office nameplate, add to email lists, ensure offices are cleaned, purchasing laptop and other equipment.
• Other duties as assigned.

Tentative Search Timeline

• Priority will be given to applications submitted by: September 1, 2025.
• Potential interview dates: September 15 - September 29, 2025.
• Potential start date: October or November, 2025.

Qualifications

• Bachelor's degree from an accredited institution is required.
• Proven progressively responsible administrative assistant experience is required.
• Administrative experience in higher education preferred.