"Executive Assistant I"

Job Details

Title: Executive Assistant I

Department Org: Health & Human Services College - 102310

Employee Classification: U1 - Unclassified PSA FT

Bargaining Unit: Professional Staff Association

Primary Location: MC AC

Start Time: 8:00am End Time: 5:00pm

Posted Salary: Salary will commensurate with education and experience

Job Description:

This role is responsible for maintaining their leader’s day-to-day schedule and long-term calendar. Preparing, and gathering from colleagues across the division and university, a high volume of meeting and briefing materials; independently initiating and responding to correspondence on behalf of the executive with important internal and external stakeholders. Completing (or distributing/tracking progress on) action items arising from workflow; managing all logistics for travel; directing routine office operations; and serving as an ambassador on behalf of the office. Will often be the first point of contact to multiple constituencies, including members of the President’s Cabinet and Deans, Trustees of the University, as well as donors, volunteers and prospects that are the focus of UToledo’s advancement mission. Responsible for providing analytical support, project coordination and supervision to support staff. Responsible for appropriately navigating highly sensitive and confidential information in cooperation with and for the executive. Will develop familiarity and cultivate professional relationships with senior administrators at the university. This is essential to their responsibility for anticipating and troubleshooting routine and unique matters that arise.

Minimum Qualifications:

Qualifications and Experience:

- Bachelors + 1 years of progressive responsible Administrative or secretarial experience for management, or 3 years of progressively responsible administrative experience or support in lieu of education.

Skills:

- Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint, Teams) and Adobe Acrobat.

- Ability to download and perform basic analysis of data from University of Toledo databases. Ability to handle confidential matters with discretion.

- Strong interpersonal written and verbal communication skills.

- Excellent organizational and problem-solving skills.

- Commitment to customer service and inclusive excellence.

- Ability to work with a diverse group of people at all levels of the organization.

Conditions of Employment:

To promote the highest levels of health and well-being, the University of Toledo campuses are tobacco-free. Pre-employment health screening requirements for the University of Toledo Health Science Campus Medical Center will include drug and other required health screenings for the position.

Equal Employment Opportunity Statement:

The University of Toledo is an equal opportunity employer. The University of Toledo does not discriminate in employment, educational programs, or activities on the basis of race, color, religion, sex, age, ancestry, national origin, sexual orientation, gender identity and expression, military or veteran status, disability, familial status, or political affiliation. The University is dedicated to attracting and retaining the best and brightest talent and fostering a culture of respect. The University of Toledo provides reasonable accommodation to individuals with disabilities. If you require accommodation to complete this application, or for testing or interviewing, please contact HR Compliance at hrcompliance@utoledo.edu or 419-530-4747 between the hours of 8:30 a.m. and 5 p.m. or apply online for an accommodation request.