Executive Assistant II
Posting Number: SP005398P
Division/College: College of Business & Economics
Department: College of Business & Economics Admin
Location: Moscow
Posting Context Statement:
Position Overview:
Under direction of the administrator, this position performs
specialized and multifaceted administrative and project management
activities in support of the programs, special projects and
activities for which the administrator is responsible, while
maintaining a high degree of professionalism and adherence to
strict confidentiality standards. The position serves as liaison to
various university offices and internal/external/national boards,
committees and/or councils which the administrator participates in,
leads and/or sponsors. The position serves as first point of
contact for issues of concern, researching and assessing their
nature to provide the administrator with information to respond to
concerns.
Duties may include:Administrative and operational support:
- Coordinate complex travel, meeting and event arrangements for
management and other individuals
Maintain calendars, databases, confidential records and
systems
Coordinate office operations, delegate work and provide input
on performance evaluations
Collaborate with the Financial Officer on financial matters;
monitor adherence to established budget
Project and initiative support:
- Participate in setting meeting goals and outcomes; compile and
distribute agendas and meeting materials
- Support project management efforts by documenting scope and
timelines, tracking progress towards key deliverables, drafting
meeting notes/records and facilitating the flow of information to
participants; may independently plan and complete assigned
projects, events and programs with a defined scope
Information gathering and reporting:
- Research and compile information; develop draft communications
such as response communications, talking points, speech scripts and
responses to correspondence and presentations
- Coordinate the collection and compilation of data and materials
for reports, records and other administrative documents
- Distribute/submit finalized administrative decisions,
communications and reports on behalf of the administrator\
Other duties as assigned
Required Experience:
- Four years of administrative or business operations support
experience, including two years supporting a manager, director,
department lead or similar level of administrator
Required Education:
- High School Diploma or equivalent
Required Other:
- Ability to work nonstandard hours, if necessary
- Must posses a valid driver's license
- Ability to attend meetings or make deliveries on campus
- Ability to travel if necessary
Additional Preferred:
- Associate's or Bachelor's degree
- Ability or willingness to learn Excel and use AI to optimize
operational excellence
- Working knowledge of University of Idaho business platforms
including Banner, Chrome River, Soft Docs, People Admin, or
similar
- Ability to maintain confidentiality while managing highly
sensitive documents and information
- Willingness to contribute to team effort to achieve goals of
programs and office and display grace under pressure
- Ability to work evenings or weekends
- Excellent written and verbal communication skills
- Demonstrated dependability, initiative, and work ethic
- Strong organizational skills and exceptional attention to
detail.
- Demonstrated ability to anticipate needs, identify issues
proactively, and independently develop solutions in a fast-paced
executive environment
Physical Requirements & Working Conditions:
- Ability to sit for long periods of time and type on
keyboards
- Ability to lift and/or otherwise move items weighing up to 30
lbs
Degree Requirement:
N/A: No degree requirement
FLSA Status: Non-Exempt
Employee Category: Classified
Pay Range: $32.00 per hour or higher depending on
education/experience
Type of Appointment: Fiscal Year
FTE: 1.0
Full Time/Part Time: Full Time
Funding:
A visa sponsorship is available for the position listed in this
vacancy: No
Posting Date: 08/03/2026
Closing Date:
Open Until Filled: Yes
Special Instructions to Applicants: To receive first
consideration, please submit a cover letter, current resume, and
references no later than August 17, 2026. In your cover letter,
using details and examples, please address all of the required and
preferred qualifications for this position and how your experience
and skills align.
Applicant Resources: https://www.uidaho.edu/human-resources/careers/applicant-resources
Background Check Statement: Applicants who are selected as
final possible candidates must be able to pass a criminal
background check.
To apply, visit https://uidaho.peopleadmin.com/postings/52359
The University of Idaho is an equal employment opportunity
employer, including veterans and individuals with
disabilities.
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