"Executive Assistant II"

Provides diversified and advanced administrative support of a confidential nature to an executive at the level of dean, associate vice president, or above. Acting with minimal supervision, the position anticipates the executive's needs, proactively solves problems, and/or independently handles issues. Functions are performed independently and with discretion.

• Provides administrative assistance to the executive, including responsibilities such as managing calendars, composing correspondence, editing presentations, and handling travel arrangements.
• Serves as the executive's liaison to various constituents through correspondence, phone, and in-person contact and occasionally may represent the executive at meetings.
• Monitors, reconciles, and assists with budgets and other fiscal administration for the unit, including but not limited to funding, grants, contracts, payroll, employment, travel, and/or purchasing; may have decision making authority for budgeting.
• Oversees and administers the day-to-day activities of the office; develops policies, procedures, and systems which ensure productive and efficient office operation.
• Coordinates a wide variety of projects, such as events, conferences, and meetings, and follows through with officials and individuals within and outside the university on behalf of the executive.
• Collects information, conducts research, and prepares materials for use in discussions/meetings of the executive, other staff, and outside individuals or for decision-making purposes.
• Maintains confidential information relating to the executive's office.
• May supervise administrative staff.

Required Qualifications: Bachelor's Degree and one (1) or more years related experience.

Knowledge, Skills, & Abilities: Consistently exhibit engaging customer service; ability to support various constituencies served by the University; proven proficiency with computers including Microsoft Office, Google, and/or applications as required; adhere to University policies; effective communication, organizational, and human relations skills.